Litigation Secretary

Job Description

Job Description

Floater Legal Assistant
Location: Irvine, CA
Schedule: Hybrid (3 days onsite) | Monday-Friday, 8:30 AM-5:00 PM | 37.5-hour work week
Compensation: $85,000-$97,000 annually
Firm: Top 200 Am Law Firm

Position Overview

A nationally recognized Am Law firm is seeking a Floater Legal Assistant to provide administrative and legal support across multiple practice groups on an as-needed basis. This role serves as a flexible resource during attorney absences, staffing transitions, peak workload periods, trial preparation, and special projects. The ideal candidate is adaptable, highly organized, and able to shift priorities quickly while maintaining exceptional client service and professionalism.

Key Responsibilities

• Prepare, proofread, revise, and format legal documents, pleadings, agreements, correspondence, and other materials.
• Assist with court filings, calendaring, scheduling, travel arrangements, and expense reporting.
• Maintain electronic and physical files using document management systems.
• Support document review, factual research, exhibit organization, transaction binders, and trial preparation.
• Work with attorneys and staff across multiple practice areas, adapting to varying workflows and preferences.
• Communicate professionally with attorneys, clients, court personnel, vendors, and internal stakeholders.

Qualifications

• Prior law firm experience supporting attorneys in multiple practice areas strongly preferred.
• Strong organizational skills with the ability to manage multiple assignments in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as iManage required.
• Familiarity with electronic filing platforms, including PACER and state court e-filing systems required.
• Experience with legal research platforms such as LexisNexis or Westlaw is preferred.
• Must meet California paralegal requirements through a qualifying certificate, degree, or equivalent law-related experience.
• Ability to work independently, exercise sound judgment, and adapt to changing business needs.

Compensation & Benefits

The firm offers a competitive compensation and benefits package, including:

• Annual salary of $85,000-$97,000, depending on experience
• Performance-based bonus opportunities
• Medical, dental, and vision coverage
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Employee Assistance Program (EAP)
• 401(k) with profit-sharing
• Generous paid time off
• Professional growth and advancement opportunities

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $97,000.00 per year

Search managed by: Michelle Wirtz

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.