Academic Program Specialist

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university a great place to work.

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Academic Program Specialist to work in Academic Innovation and Research Engagement (AIRE). The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences, and natural sciences.

Academic Innovation and Research Engagement (AIRE) supports the operations of affiliated academic research centers and institutes across the humanities, social sciences, and life sciences. Through its innovative shared services model, AIRE provides comprehensive expertise in academic programming, financial administration, event planning, communications, business operations, and administrative services.

We are seeking an enthusiastic professional to join the AIRE team by providing administrative and operational support to AIRE's research centers and institutes. The Academic Program Specialist will partner with faculty, researchers, students, and staff to coordinate academic programming, research activities, events, communications, and the day-to-day operations of a portfolio of research centers and institutes. Through AIRE's collaborative service model, this position provides comprehensive administrative support to an assigned portfolio of research centers and institutes.

The support functions include, but are not limited to:

• Coordinates and supports academic events, seminars, workshops, conferences, and guest lectures, including scheduling, logistics, travel arrangements, catering, and on-site event support.
• Prepares and distributes communications, newsletters, reports, presentations, and promotional materials to support research center activities and outreach.
• Supports the day-to-day operations of assigned research centers and institutes by coordinating meetings, maintaining records, responding to inquiries, and serving as a primary point of contact for faculty, researchers, students, and visitors.
• Assists with budget administration by monitoring operating budgets, processing financial transactions, tracking expenditures, reconciling accounts, preparing financial reports, and researching and resolving discrepancies.
• Coordinates the recruitment, onboarding, scheduling, and training of student workers.
• Performs other related duties as assigned or requested.

Preferred qualifications:

• Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders.
• Demonstrated attention to detail.
• Proven ability to plan, implement, and coordinate program logistics.
• Demonstrated database/data entry experience.
• Proven project management and problem-solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
• Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education
• Minimum Experience: 2 years. Combined experience/education as substitute for minimum experience

The hourly rate range for this position is $28.88 - $33.82. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Work Arrangement: This is a 100% full-time, on-site/on-campus position.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

To support the well-being of our faculty and staff, USC provides benefits-eligible employees with a broad range of perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USC’s comprehensive benefits here. 

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education Minimum Experience: 2 years. Combined experience/education as substitute for minimum experience Minimum Field of Expertise: Experience in higher education and/or customer service. Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.