Digital Workplace Specialist (Knowledge Management & SharePoint)

Job Description

Job Description

We are hiring Digital Workplace Specialist (Knowledge Management & SharePoint) for a Contract position in Plano, TX

CALL US NOW for immediate consideration! Click Apply on Web or Apply Now to view our recruiter s contact info and reach out today, we d love to speak with you!

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• • We will NOT accept 3rd Party (C2C) Contractors * •

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JOB DETAILS:

Position:Digital Workplace Specialist (Knowledge Management & SharePoint)

JOB REF#:44867 - 1505686

Duration:6+ Months (Contract)

Location:HYBRID - Plano, TX 75024

Pay Rate:$30.00 - $37.50 per hour (W2 Only)

HYBRID: Must work ONSITE once a quarter or whenever needed.

Knowledge Management Specialist will help employees find, trust, and reuse critical business knowledge by improving the structure, quality, governance, and searchability of enterprise knowledge platforms and SharePoint-based resources. You will partner with stakeholders and site owners to support content lifecycle management, site onboarding, training, troubleshooting, governance, user adoption, and hands-on SharePoint Online configuration.

RESPONSIBILITIES INCLUDE:

Knowledge Management, Governance & Content Quality:

• Develop and maintain knowledge management practices that support business needs, improve the employee user experience, and align with enterprise content standards.

• Assess existing content through inventories, audits, and gap analysis to identify opportunities to improve quality, relevance, and usability across AKARI and My Toolbox.

• Apply taxonomy, metadata, ownership, review cadence, version control, naming standards, and lifecycle practices to keep knowledge assets organized, current, and easy to find.

• Work with SMEs to turn complex or fragmented information into clear QRGs, SOPs, training materials, and support content employees can use with confidence.

Stakeholder Support, Training & Adoption:

• Act as a trusted partner for AKARI stakeholders, content owners, and My Toolbox SharePoint site owners.

• Lead training, office hours, onboarding, guidance, and customer support for users, SMEs, and content contributors.

• Help teams keep site content accurate and current while coordinating escalation for platform defects, enhancement requests, or code changes as needed.

SharePoint Administration, Findability & Lifecycle Management:

• Configure and maintain SharePoint Online sites, pages, libraries, lists, permissions, navigation, metadata, web parts, and content structures.

• Organize, consolidate, migrate, archive, retire, or remediate outdated SharePoint sites and knowledge repositories.

• Improve findability by using metadata, navigation, Microsoft Search, content health metrics, usage data, search analytics, zero-result searches, broken link reports, and stakeholder feedback.

• Strengthen AI-ready knowledge practices by improving content structure, metadata quality, ownership, and source reliability for enterprise search and Microsoft 365 experiences.

User Experience & Content Placement:

• Use user-centered design principles to improve site navigation, information architecture, content discovery, and content placement across AKARI, My Toolbox, SharePoint, and Microsoft Teams.

REQUIRED SKILLS/EXPERIENCE:

• 3+ years of experience in Knowledge Management, Content Strategies, Intranet Management, Digital Workplace Operations, or a related specialist/practitioner role.

• Hands-on experience configuring and maintaining SharePoint Online sites, including pages, libraries, lists, metadata, views, permissions, navigation, web parts, and content lifecycle management.

• Experience developing, organizing, and improving enterprise knowledge content to enhance structure, quality, governance, searchability, and user adoption.

• Experience supporting content governance, lifecycle management, stakeholder engagement, and knowledge-sharing initiatives.

• Experience with content lifecycle management, governance, audits, review cycles, ownership models, version control, archival, and retirement practices.

• Strong understanding of metadata, taxonomy, search fundamentals, information architecture, and content findability.

• Strong communication and Proactiveness, facilitation, stakeholder management, organization, prioritization, and customer support skills. They will be training other people as well (once a month).

• Education: Bachelor s degree in Knowledge Management, Business Administration, Information Systems/Management, Computer Science, UX Design, Organizational Development, Data/Business Analytics, or equivalent experience

DESIRED SKILLS:

• Experience with Power BI, Power Automate, Power Apps, Microsoft Teams, Microsoft Search, or search analytics.

• Familiarity with accessibility standards, UX practices, content design methods, and user-centered design principles.

• Experience working in an enterprise intranet, digital workplace, or large corporate environment with distributed content ownership.

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Calance Consultant Benefits Offerings:

- EPO/PPO Medical Plans

- HMO/PPO Dental programs

- Vision - VSP (Vision Plan Summary)

- 401K Retirement vesting program (VOYA)

- Paid Bi-Weekly/Direct Deposit

- Flex Spending Plan

- Voluntary Life, AD&D, STD or LTD plans