Senior Producer

Functional Alignment: Head of Production Classification: Full-Time, Exempt Location: Brooklyn, NY | In-office Monday – Thursday; Remote Friday Company Overview Unboxed Group is a global creative agency specializing in crafting unforgettable brand experiences. Headquartered in Los Angeles, with events executed nationally, our team translates ideas into captivating narratives, seamlessly connecting imagination and reality. Position Overview The Senior Producer will serve as a core operational partner to Unboxed Group, responsible for managing the execution of the project from concept development through onsite delivery. This role encompasses oversight of budgets, timelines, vendors, and production logistics, ensuring creative concepts are translated into clear plans and executed to Unboxed standards. In close collaboration with internal teams and clients, the Senior Producer will maintain consistent communication, proactively identify and mitigate risks, and support smooth project delivery. The Senior Producer is expected to balance structure with flexibility, maintain a composed and solutions-focused approach, and contribute to the successful delivery of high-quality, client-ready experiences. This role requires a high degree of independent judgment and authority in scheduling, vendor oversight, budget adherence, and real-time decision-making, proactively identifying and resolving operational risks to ensure flawless delivery of all physical production elements. The Senior Producer is expected to anticipate challenges, establish workflows, and uphold production standards while maintaining alignment with creative, technical, and Senior stakeholders. The position requires sustained leadership throughout pre-production, extended load-in, live event days, and load-out, with remote work. The Senior Producer is accountable for operational continuity, escalation management, and maintaining clear communication across all departments to support a seamless, high-profile event. What You'll Do: Project Development Responsibilities Collaborate with internal creative, strategy, and account teams to brainstorm and develop innovative concepts aligned with client goals, brand standards, and budget parameters. Support the development of creative decks, ensuring ideas are clearly articulated, feasible, and aligned with client objectives. Source, evaluate, and recommend vendors, and partners that support both creative ambition and logistical requirements. Translate approved creative concepts into clear, executable production plans. Creative input and feasibility assessments during concept development. Written production approaches and high-level execution plans for proposals and pitches. Curated shortlists of vendors and partners with comparative analysis (cost, capabilities, availability, and risk considerations). Preliminary production plans outlining scope, assumptions, constraints, and key milestones. Budget & Timeline Management Responsibilities Build detailed, line-item budgets leveraging prior experience, industry knowledge, and thorough research. Track all project-related expenses, manage scope changes, and proactively address budget risks to protect project margins. Develop and maintain comprehensive production timelines, identifying dependencies and critical path items. Anticipate potential delays or challenges and implement mitigation strategies to keep projects on track. Provide regular, clear updates to internal stakeholders and client teams regarding budget status, timelines, and resourcing. Detailed working budgets and client-facing budget summaries. Budget reconciliations and variance reports throughout the project lifecycle. Master production timelines, including pre-production, onsite execution, and post-event phases. Change-order documentation reflecting scope or budget adjustments. Weekly (or agreed cadence) status updates covering spend, timing, risks, and next steps. Project Management & Execution Responsibilities Oversee the full production process from planning through onsite execution and post-project wrap. Coordinate vendors and partners to ensure all production elements are delivered on time, on budget, and to specification. Ensure all production components meet Unboxed standards for quality, safety, creativity, and professionalism. Maintain consistent, proactive communication with internal teams, vendors, and clients. Manage client feedback, translating notes into actionable next steps while safeguarding creative integrity and operational feasibility. Vendor contracts, scopes, and production schedules in alignment with project needs. Run of show, production schedules, and onsite staffing plans. Onsite execution oversight and real-time issue resolution. Post-event wrap documentation, including final budgets, vendor close-outs, and key learnings. Confirmation that all agreed-upon project deliverables have been completed to client satisfaction. Responsibilities Operate as an extension of the Unboxed team, adhering to established processes, communication protocols, and documentation standards. Uphold Unboxed values and represent the brand professionally with clients, venues, and vendors. Timely, organized documentation shared via approved Unboxed systems. Professional communication and responsiveness throughout the engagement. Responsibilities Serve as the primary day-to-day client lead, building trusted relationships and ensuring a consistently high level of service throughout the project lifecycle. Lead client communications, meetings, presentations, and status updates, providing strategic guidance and production expertise. Manage client expectations, balancing creative ambition, operational feasibility, budget considerations, and project objectives. Anticipate client needs, identify potential challenges, and proactively develop solutions that protect project success and strengthen client relationships. Translate client feedback into clear action plans, aligning internal teams and production partners around project priorities. Provide strategic counsel on production approaches, timelines, budgets, staffing, and executional considerations. Lead project decision-making, escalating only when executive-level guidance is required. Partner with Account, Creative, and Executive Production teams to ensure seamless project delivery and client satisfaction. Identify opportunities for organic account growth, expanded scopes of work, and long-term client partnerships. Client communication plans, project updates, and executive-ready presentations. Meeting leadership, stakeholder management, and decision documentation. Client satisfaction and successful delivery of project objectives. Strategic recommendations that support project success and business growth. Strong, long-term client relationships that contribute to repeat business and account development. Who You Are: Strategic: You anticipate needs before they arise, manage competing priorities with ease and build thoughtful systems that keep projects running smoothly from ideation to execution. Effective Communicator: You’re clear, concise and confident in your communication when managing clients, updating internal teams or negotiating with vendors. You know how to tailor your message to your audience and keep everyone aligned. Highly Organized: Your timelines are tight, your checklists are legendary and your follow through is flawless. You thrive when juggling multiple workstreams and never let a detail slip through the cracks. Detail Oriented: You have a sharp eye for logistics, budgets and aesthetics. You know the smallest details are often what make an experience feel unforgettable. Problem Solver: You stay calm under pressure and excel at finding creative solutions when challenges arise. You are resourceful and always one step ahead, ready to pivot without missing a beat. Collaborative Leader: You know how to take charge without taking over. You lead with empathy, empower those around you and foster a team environment built on trust, respect and shared success. Experience You Bring: Bachelor’s degree in Business, Marketing, Communications, Public Relations or equivalent field. 7+ years of proven event production, special events, experiential marketing experience or related field required Excellent knowledge and experience of producing a variety of events focused on experiential marketing and brand immersion. Strong project management and leadership experience required Strong written and verbal communication skills Experience working in a fast paced, agency environment preferred Strong attention to detail and ability to produce accurate and professional documents. Additional Requirements: 25% travel expected Flexibility to work non-traditional hours based on event schedules. Physical requirements include sitting for extended periods, standing/walking for onsite work, lifting/moving of up to 25 pounds and occasionally heavier items. While working onsite, must be able to work outdoors in various weather conditions as needed. Pay: $130,000 - $140,000 per year Location: Coworking space in Brooklyn, NY. Time Off: Unlimited PTO to ensure you stay refreshed and inspired. Benefits: Health Insurance & 401k enrollment options. Unboxed Group, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. #J-18808-Ljbffr