Template Optimization Specialist, Partially Remote, M-F 830am-500pm

Exemption Status:

Exempt

Hiring Range:

$56243.20 - $101254.40

(based on a full time schedule of 40 hours per week).

Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours experience skills qualifications and internal equity considerations.

Schedule Details:

Monday through Friday

Scheduled Hours:

8:30a-5p

Shift:

1 - Day Shift 8 Hours (United States of America)

Hours:

40

Cost Center:

99940 - 5492 Patient Access Center

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 20000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

Responsible for the creation of and updates to provider templates for assigned areas incorporating the Guidelines for Template Standardization. Monitors master and daily schedule change requests. Works with Providers Clinic/Practice Managers Supervisors and/or Secretaries and Schedulers to identify the most efficient streamlined appointment scheduling process by incorporating various scheduling options into the provider schedule definition. Assists with the training of Template Builders to ensure consistency and adherence to all approved scheduling standards. Develops and modifies scheduling templates to optimize provider time in clinics; assists in improving patient access provider book rates and provider productivity.

I. Major Responsibilities:

1. Provides oversight of master schedule templates for new and existing providers including new appointment type requests (i.e. new patient; established patient; urgent; etc.) and visit type load balance.
2. Works in conjunction with Ambulatory Operations to identify review and make recommendations to Providers and Practice Managers of suggested master template enhancements.
3. Ensures change requests are completed according to process guidelines including changes to existing appointment types working off worklist and proper worklist assignment of bumped patients.
4. Maintains detailed documentation to support change requests within Service Now
5. Communicates status of change requests with Providers Senior Directors Clinic/Practice Managers Group Administrators Supervisors and/or Secretaries and Schedulers via Service Now

II. Position Qualifications:

License/Certification/Education:

Required:
1. Associates degree.
Preferred:
1. Bachelors degree in lieu of experience.

Experience/Skills:

Required:
1. Minimum 3 years of scheduling experience.
2. Minimum 1 year of master template experience preferably in a health care environment.
3. Requires the ability to use specialized applications software and computer systems for patient registration and scheduling and knowledge of business office procedures.
4. Must be proficient in knowledge of medical terminology.
5. Demonstrated experience in leading change customer advocacy and continuous improvement methodologies; strong analytical and critical thinking skills regarding the collection and compilation of data and identification of trends.

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.

Required Experience:

IC