Accounting Specialist

Job Description

Job Description

Austin Waldorf School, Inc. 

Job Description

Accounting Specialist

Job Title: Accounting Specialist (“Specialist”)

Department: Finance

Classification: Full time, Non-exempt

General Description

The Accounting Specialist supports the financial operations of the School by performing a variety of accounting, bookkeeping, and administrative tasks. This role typically focuses on processing financial transactions, maintaining accurate records, reconciling accounts, and ensuring compliance with internal policies and accounting standards. The Accounting Specialist works under the direction of the Chief Strategic Financial & Operations Officer (CSFOO) to support month‑end and year‑end closing activities, provide accurate reporting, and help maintain the overall integrity of the School’s financial data. 

Education and Basic Requirements

1. High School Diploma or GED.

2. Three (3) years of successful accounting experience in work with similar responsibilities and duties.

3. Successfully pass background and credit checks.

4. Must possess a valid Class C Texas Operator's License with a satisfactory driving record.

Preferences

1. Bachelor's Degree in Accounting from an institution accredited by the U.S. Department of Education.

2. Knowledge of Quickbooks and ADP Workforce Now.

Required Knowledge, Skills and Abilities (advanced unless otherwise noted)

1. Knowledge of accounting principles and practices including GAAP, GASP, relevant federal and state laws, School ordinances, policies and procedures.

2. Acquire and maintain a working knowledge of the School's financial software.

3. Proficiency with Google Workspace tools used for financial documentation and team collaboration.

4. Understand and apply established rules to the maintenance and production of financial records.

5. Excellent oral and written communication skills.

6. Strong math, analytical and problem solving skills.

7. Ability to communicate clearly and concisely, both orally and in writing.

8. Establish and maintain effective working relationships.

9. Ability to be on time and regular in attendance, work occasionally after hours or weekends, and attend meetings as needed.

10. Be flexible and organized to handle other assignments.

11. Possess a keen eye for detail and use diligence in identifying and correcting errors.

12. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

13. Ability to perform a broad range of complex financial, accounting and administrative responsibilities independently with limited supervision.

Essential Job Duties

The Accounting Specialist must satisfactorily perform the following essential job duties in the areas shown below with or without reasonable accommodation.

Accounts Payable

Take ownership of accounts payable including the receipt of invoices. timely payment of vendors and organization of electronic storage.  Knowledge of Quickbooks (both Desktop and Online) and Google Drive is a plus.

1. Invoice entry and accounts payable processing of payments

   1. Check writing

   2. Payments through vendor portals

   3. Tracking autopay for some vendors

2. Vendor record creation and maintenance

3. Reimbursements

4. Substitute Teacher pay

5. Independent Contractor payments

6. Monthly bank reconciliations

7. Monthly filing of sales tax reports and payments

Payroll

Own the payroll processing function and become the go-to person on campus for payroll-related questions.

1. Semi-monthly payroll processing

2. Time entries - manual entries (such as some paper timesheets)

3. Employee reimbursement entries