Corporate Meeting Planner

Job Description

Job Details

• Meeting Planner
• Location: 100% remote US
• Duration: 12/07/2026 - 03/31/2027
• Schedule: 20 hours/week in December; 40 hours/week starting January
• Team: Meetings and Events

About the Job:

• Function as the primary client liaison and lead for assigned programs from initial request through contract completion and turnover.
• Negotiate supplier agreements, recommend suppliers and destinations, and create preliminary budgets to meet client requirements.
• Manage sourcing activity in accordance with standard operating procedures, including RFP initiation, proposal qualification, and contract review.

Duties:

Process Management

• Review meeting requests and conduct qualification calls with clients.
• Develop and implement program and profit/negotiation strategy to achieve best pricing and enhancements.
• Utilize knowledge of domestic and international destinations to recommend appropriate sites and maintain awareness of new or value-priced options.
• Gather required information to source and place events, including availability grids from designated technology tools.
• Initiate RFPs to secure room blocks, logistical event needs, and supplier pricing; qualify proposals for competitiveness.
• Negotiate and confirm critical program components, modify master policies or terms as needed, and conduct final negotiations for pricing and concessions.
• Track supplier option dates and follow up with team members and suppliers regarding program status.
• Review all supplier contracts prior to finalization to ensure program-specific and generic terms protect the company and client; use appropriate authorization and addendum forms.
• Conduct additional negotiations with third-party suppliers (e.g., DMCs) pre- and post-sale; participate in re-negotiations or cancellation negotiations as required.

Leadership And Relationship Management

• Serve as the primary client contact to ensure program objectives are addressed and maintain ongoing communication on expectations and satisfaction.
• Maintain open communication with the internal team regarding supplier utilization, negotiations, performance, and programming ideas; advise on preferred hotels and supplier relationships.
• Partner with third-party suppliers to understand and negotiate services and advise team members on supplier updates.

Financial And Reporting

• Advise meeting management and customers of deposit requirements and secure payment.
• Maintain accurate records, system input, and complete file management per company and client policies and procedures.

Skills:

Required Qualifications

• Minimum of 4 years’ experience in hotel/venue sourcing and contracting.
• Proven negotiation skills demonstrated in sourcing and contracting contexts.
• Knowledge of domestic hotels and international destinations.
• Experience sourcing programs with 50 or more guest rooms per night.
• Ability to work independently, learn quickly, and follow established processes.
• Comfortable working in Salesforce and across two systems.
• Prior successful experience developing and maintaining key client and supplier relationships.
• Strong knowledge of program/event management and budget maintenance.

Preferred qualifications:

• Program management system experience preferred, especially with an online sourcing tool (Cvent).
• 4-year degree preferred.

Compensation:

• Pay Rate: $40.00/hour

Job #37829217