Food Service Coordinator

Job Description

Job Description

Location: On-site at GMC | 202 Prospect Dr, Glendive, MT 59330 | Food Service Department

Employment Type: full-time, non-exempt, hourly (bi-weekly pay)

Schedule: Monday-Friday, 8:00 AM - 4:30 PM (flexibility based on departmental needs)

Join Our Team

Glendive Medical Center (GMC) is seeking a dedicated and organized Food Service Coordinator to support our Food Service Department across hospital, acute care, and skilled nursing settings. This role plays a key part in ensuring high-quality service, regulatory compliance, and smooth daily operations while supporting both patients and staff.

At GMC, you'll be part of a collaborative team committed to excellence in patient care and community health-while enjoying a supportive environment that values work-life balance.

Position Overview

The Food Service Coordinator supports the operational, clinical, and administrative functions of the Food Service Department. This position ensures compliance with CMS, Joint Commission, and Department of Health regulations while maintaining high service standards.

Key Responsibilities

Leadership & Coordination

• Assist with interviews, onboarding, training, and coaching staff
• Prepare monthly schedules and manage staffing coverage
• Process time-off requests and monitor attendance
• Approve biweekly timecards and ensure payroll compliance
• Promote a professional, accountable, and compliant work environment

Operations & Compliance

• Support compliance with CMS, Joint Commission, DPHHS, and FDA Food Code standards
• Assist with audits (temperature logs, sanitation, storage, labeling, walkthroughs)
• Document deficiencies and help implement corrective actions
• Monitor allergen safety, therapeutic diets, and labeling accuracy
• Identify and report safety hazards promptly

Food Service Operations

• Coordinate daily meal service operations and support team as needed
• Manage weekly menus and production sheets
• Update and distribute menus for patients, staff, and digital displays
• Ensure accuracy of POS system pricing and items
• Oversee meal carts, nourishments, supplies, and specialty diets
• Collaborate with Dietitian and Nutrition Services leadership on diet changes and patient needs

Inventory & Vendor Coordination

• Maintain inventory, par levels, and stock replenishment schedules
• Process and track vendor and grocery orders
• Maintain receipts and ensure fiscal compliance
• Address minor equipment issues and initiate work orders

Additional Duties

• Coordinate catering events (scheduling, food orders, invoicing, reconciliation)
• Prepare monthly catering invoices and census reports
• Ensure proper documentation for cash handling and POS processes
• Participate in meetings and support menu development and special events
• Provide guidance to Leads and staff to ensure operational readiness

Required Skills & Abilities

• Strong verbal and written communication skills
• Excellent leadership, interpersonal, and organizational abilities
• Ability to multitask and problem-solve in a fast-paced environment
• Knowledge of food service operations and nutritional guidelines
• Proficiency in Microsoft Office
• Strong attention to detail
• Ability to work collaboratively and accept feedback
• Knowledge of therapeutic diets preferred

Education & Experience

• High school diploma or equivalent required
• Three (3) years of commercial or hospital kitchen management experience required
• ServSafe Certification required
• Food Protection Manager Certification required

Physical Requirements

• Ability to stand and walk for extended periods (8-10 hours per shift)
• Frequent bending, stooping, reaching, and twisting
• Ability to lift up to 40 pounds regularly (up to 50 occasionally)
• Perform repetitive hand and wrist movements
• Comfortable working in hot, humid kitchen environments
• Exposure to kitchen equipment, cleaning chemicals, and fast-paced conditions
• Ability to move safely in a busy kitchen setting
• Ability to perform the duties assigned with or without reasonable accommodations

Why Join GMC?

• Supportive, team-focused work environment
• Meaningful work serving patients and the community
• Opportunity to grow your leadership skills
• Commitment to work-life balance

Benefits:

• Employees are eligible on the 1st of the month following the completion of 59 days of employment for:
  • Medical, Dental, Vison Insurance and Healthcare Spending Accounts
  • Short Term Disability
  • Company Paid Life and AD&D Insurance Policy for each full-time employee at 1.5 times their salary up to $50,000.
  • Company Paid Long Term Disability
  • A wide variety of voluntary fringe benefits
• Upon the Completion of 30 days employees are eligible for:
  • 401(k) with partial company match 100% vested after two years of employment.
  • PTO / Paid Float Holidays / Extended Illness paid time off

Glendive Medical Center (GMC) conforms to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without any regard to race, color, religion, gender, national origin, disability status, protected veteran status, sexual orientation or gender identity, or any other characteristic protected by law.

GMC promotes a drug and alcohol-free workplace. Offers of employment are contingent upon successfully passing pre-employment screenings.