Medical Office Assistant

Job Title: Medical Office AssistantJob Description

This role provides front-office support in an internal medicine practice, focusing on answering incoming calls, scheduling patient appointments, and delivering friendly, efficient customer service. The Medical Office Assistant helps ensure that daily office operations run smoothly and that patients receive clear, timely communication.

Responsibilities

• Answer incoming phone calls in a professional and courteous manner and route calls appropriately.

• Schedule, reschedule, and confirm patient appointments according to office guidelines.

• Collect and enter patient information accurately into office systems and maintain up-to-date records.

• Provide clear information to patients regarding appointment times, office procedures, and basic inquiries.

• Perform general administrative support duties to assist the internal medicine office staff.

• Handle data entry tasks with attention to detail and maintain confidentiality of patient information.

• Support a positive and welcoming experience for patients and visitors in the office.

Essential Skills

• Experience providing administrative support in an office or similar setting.

• Proficiency in data entry with strong attention to accuracy and detail.

• Strong customer service skills, including clear and courteous communication.

• Ability to manage multiple phone calls and appointment requests efficiently.

• Reliable transportation to and from the workplace.

• Ability to work independently and as part of a team in a busy medical office environment.

Additional Skills & Qualifications

• No professional license is necessary for this position.

• Previous experience in a medical or healthcare office environment is helpful but not required.

• Comfort working with office technology and scheduling systems.

• Strong organizational skills and the ability to prioritize tasks.

Work Environment

This position is based in an internal medicine office and follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The role involves working on-site in a professional clinical office setting, interacting regularly with patients, clinicians, and administrative staff. The environment is fast-paced and detail-oriented, with frequent phone and in-person communication. Typical office attire appropriate for a medical practice is expected.

Job Type & Location

This is a Contract to Hire position based out of Greenwich, CT.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Greenwich,CT.

Application Deadline

This position is anticipated to close on Jun 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.