Accounting Officer (Specialist)

Job Description and Duties

Analyzes, computes and prepares billings in the Financial Information System for California (FI$Cal) for customers in accordance with the provisions of reimbursable contracts and interagency agreements. This process requires each reimbursable contract or interagency agreement to be analyzed for items such as terms, billing frequency, contract period, billing amount, allowable reimbursements and fiscal year impact. This process includes compiling billing information from various sources, auditing the information received and making sure it is in accordance with the reimbursable contract or interagency agreement. Ongoing contact with various Office of Primary Interest (OPI), private companies, and collection agencies. Prepares and maintains a log that tracks billings and payments for each reimbursable contract or interagency agreement providing a reliable audit trail for each individual transaction including documenting all customer communication. Monitors the log for evidence that billed costs may exceed the contract amount. Prepares correspondence and send to contract manager regarding contract balances so they may initiate corrective action, such as contract amendments or discontinue services. Interacts by telephone and/or written contact with attorneys and debtors who have questions about the invoice, are disputing invoice charges, or making payments. Interacts by telephone and/or written contact with attorneys and debtors who have questions about the invoice, are disputing invoice charges, or making payments. Reviews various FI$Cal reports to analyze invalid entries, invalid accounts, and abnormal balances and take appropriate action. Creates vouchers in FI$Cal as needed to refund customers for over payments or deposits.

Creates and maintains customers in FI$Cal. Takes appropriate actions including preparing initial and follow-up correspondences; communicating adjustments and corrections to effected OPIs and customers. Using FI$Cal, prepares and sends out Dunning letters for past due accounts. Reviews past due accounts for potential collection activities. Monitors when a past due account can be submitted to the collection agency for collection or the Franchise Tax Board for the intercept process. If accounts are too old to be collected or fall under certain dollar amounts, prepares written documentation to the Victim’s Compensation and Government Claims Board for Relief from Accountability. Reviews disputes and inquiries from customers and/or debtors.

Using labor reports calculate and adjust labor costs from cost pool to the appropriate charge codes based on CHP Chart of Accounts. These adjustments are made by creating Journal Entries in FI$Cal.

Assists as needed with the billing of CHP 465, Reimbursable Letter of Agreement; CHP 735, Incident Response Reimbursement Statement; and CHP 90, Report of Court Apperance.

Performs other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Working Conditions

Office cubicle environment with computers, phones, copy and scanning machines.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent. Foreign education evaluation services can be found at and .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Be dependable, motivated, organized and able to multi-task.
• Experience with Microsoft applications including Excel.
• Customer service experience including answering phone lines.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-530530) and/or position number 388-071-4546-961 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire