Public Health Project Manager - Federal Contracts (On-Call)

Job Description

Job Description

Under the supervision of a senior project manager, the on-call Project Manager I supports the execution of small projects or components of larger initiatives, including those aligned with U.S. Department of Health and Human Services (HHS), such as ACF, SAMHSA, and HRSA. This role assists with coordinating project activities, tracking deliverables, and maintaining documentation to ensure projects meet scope, timeline, budget, and quality expectations. The Project Manager I applies established project management practices and tools to support efficient project operations, facilitate communication among stakeholders, and provide project management expertise. This position also contributes to monitoring and reporting activities, and assists in delivering high-quality client and stakeholder support. Candidates with experience managing projects in federal agencies required.

****This is an on-call, as-needed position with variable hours depending on project requirements.****

ESSENTIAL JOB FUNCTIONS:

• Ensure the day-to-day functions of assigned projects follow established guidelines required by the client as well as JBS policies, procedures, and best practices

• Contribute to project work plans and timelines including prioritization of assigned tasks in coordination with the project director

• Ensure project deliverables meet client and JBS quality standards

• Establish, track, and maintain project commitments with external partners (i.e., consultants, vendors, subcontractors, temp staff) and assist in developing agreements and scopes of work

• Monitor project budgets by reviewing and tracking consultant vouchers, subcontractor invoices and other project expenditures. Review monthly project spending information and assist project director with the preparation of budget expense reports inclusive of burn rates and cost-to-complete estimates Manage any project performance tracking and dashboard systems

• Identify and connect project team members to tools and templates that support project goals and objectives

• Anticipate project risks, elevate information to project leadership, problem-solve implementation issues, and where appropriate, circulate lessons learned to project team members and/or the PMO

• Utilize technology to increase project effectiveness and efficiency

• Maintain organized documentation of project deliverables, background information, project progress detail, and available resources

• Assist in the preparation of monthly and semiannual reports to meet contract requirements and/or JBS corporate requirements

• Act as a reliable project point of contact ensuring requests and inquiries are addressed quickly, thoroughly, and professionally

• Support JBS business and proposal development efforts as directed by supervisor

• Provide administrative support to grant recipients’ compliance for grants under HHS and ACF (and others as assigned)

MINIMUM JOB QUALIFICATIONS:

Education:

• Bachelor’s degree in social services, public health, business administration, or other related field

Experience:

• A minimum of 3 years of project management experience working in a human services or public health related field or working on a similar project (e.g., in scope, budget, etc.)

• A minimum of 3 years supporting HHS, ACF, or OHS projects or programs

Technical Knowledge:

• Basic understanding of project management best practices and methodologies.

Competencies:

• Demonstrates strong attention to detail; well organized; can manage time to ensure tasks are completed on time and at the expected level of quality

• Works well with others in a positive, courteous, and professional manner; functions well as a member of a team

• Can handle multiple tasks at various stages and has the flexibility needed to adjust to last-minute requests for information and changing priorities or procedures

• Takes initiative; asks questions when appropriate to do so

• Takes a proactive approach to problem solving

• Articulate and clear in oral and written communication

Language:

• English fluency (oral and written).

Software Proficiency:

• Microsoft SharePoint

• Survey Management Platforms (e.g., Survey Monkey, Select Survey, Google Forms)

• Webinar Management Platforms (e.g., Microsoft Teams, Zoom, WebEx, Adobe Connect)

• Project Management Platforms (e.g., Smartsheet, MS Project), Listserv Platforms (e.g., MailChimp)

Location:

• Remote with the consideration that if a candidate lives within a 50-mile radius of our North Bethesda or San Mateo offices, employment will be considered hybrid.

Security Clearance: May vary based upon assignment

Physical Requirements:

• Extended Computer Use: Ability to sit for extended periods and operate a computer keyboard and mouse

• Vision: Must be able to see and read computer screens and printed materials

• Dexterity: Capable of using hands and fingers to operate equipment and perform tasks requiring precision

• Communication: Able to effectively communicate verbally and in writing with team members and stakeholders

• Mobility: Occasionally required to stand, walk, reach, and bend to access office equipment and attend meetings

• Lifting: Ability to lift and carry up to 25 pounds for short distances

• Sensory Abilities: Must be able to perceive and interact with the environment using hearing and speaking skills

• Work Environment: Primarily works in a typical office environment, with exposure to computer screens and moderate noise levels

PREFERRED JOB QUALIFICATIONS:

Education:

• Master’s degree. Project Management Professional (PMP) certification

• Certified Associate in Project Management (CAPM) certification

Experience:

• Experience managing project budgets

• Proven ability in constructing and carrying out effective work plans

Knowledge:

• Applied project management knowledge in the areas of government contracting, grants and cooperative agreement management, quality management, data analysis, and/or SDLC processes

OTHER DUTIES AS ASSIGNED:

This position description should not be construed to imply that these requirements are the exclusive standards of the position, nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor

This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.

APPLICATION INFORMATION:

If you meet the minimum requirements for this position, please click on the "Apply" link posted below and complete the application. Please include cover letter, resume, and at least (3) professional references.

Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster at EEOPost.pdf. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.