Procurement Specialist

Position Information Posting date: 07/30/2026 Closing date: Open Until Filled: Yes Position Number: 1125827 Position Title: IT Business and Procurement Specialist Hiring Range Minimum: $65,000 Hiring Range Maximum: $82,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: This position is primarily an on-site position with 1 day per week of remote work flexibility. Location of Position: Hanover, NH Remote Work Eligibility?: Hybrid Is this a term position?: No Is this a grant funded position?: No Position Purpose The IT Business and Procurement Specialist drives operational excellence by executing and managing procurement processes, maintaining asset records, and supporting IT financial and business operations. This role ensures seamless execution of IT-related administrative and operational functions, including budget tracking, financial processes, vendor coordination, and policy compliance, while ensuring effective collaboration, clear communication, and timely delivery of services in alignment with Tuck's strategic priorities. Reporting primarily to the Associate Director, Client Technology Services, the position includes accountability to the Chief Technology Officer and Tuck Finance. Required Qualifications – Education and Years Experience Bachelors or equivalent combination of education and experience Required Qualifications – Skills, Knowledge and Abilities 3-5 years of professional experience in procurement, financial operations, and information technology operations, or equivalent combination of related experience. Demonstrated ability to manage complex, multi-step workflows involving multiple stakeholders while maintaining accuracy, organization, and follow-through Experience using financial, procurement, contract management, workflow, or records management systems. Strong knowledge of budget reconciliation, financial reporting, expense tracking, and transaction processing. Familiarity with IT asset management systems and practices. Basic familiarity with hardware and software standards and the ability to develop and maintain a working knowledge of common technology products, hardware and software purchasing standards, and basic technology terminology sufficient to support procurement discussions and vendor interactions. Ability to compare and evaluate vendors and products for quality, compatibility, and value. Excellent organizational skills with exceptional attention to detail and ability to manage competing priorities and deadlines Strong communication skills. Ability to work both independently and collaboratively in a team-oriented environment. Problem-solving skills with a proactive and adaptable mindset. Commitment to maintaining confidentiality and professionalism. Preferred Qualifications Experience working in higher education or a similar decentralized and highly collaborative organization Proven ability to streamline workflows and automate routine tasks. Familiarity with institutional procurement processes and policies. Knowledge of higher education IT systems and standards. Department Contact for Recruitment Inquiries Lorin Parker Department Contact Phone Number View phone number on click.appcast.io Department Contact for Cover Letter and Title Tuck Talent Management Department Contact's Phone Number View phone number on click.appcast.io Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Quick Link Key Accountabilities Procurement and Vendor Coordination Serve as the primary point of contact for faculty and staff hardware and software purchasing needs, coordinating hardware and software requests from initiation through delivery and ensuring Collaborate with IT Client Technology Services to understand technology requirements, evaluate purchasing options, support procurement decisions, and recommend aligned solutions. Compile and process departmental purchase orders, securing necessary approvals, and managing procurement activities in compliance with Dartmouth and Tuck policies and procedures. Establish and maintain strong working relationships with the Tuck Finance Office, Dartmouth Procurement, the Dartmouth Computer Store, and other Tuck and institutional partners to support efficient acquisition of technology resources. Assist IT leadership in managing and administering vendor relationships, contracts and annual license renewals. Track renewal dates, maintain documentation, and support timely payments and compliance with contractual obligations. Maintain awareness of vendor product roadmaps and facilitate vendor visits in collaboration with the Dartmouth Computer Store. Percentage Of Time: 50% Budget and Financial Process Management Support the preparation and management of annual and quarterly operating and capital budgets and financial reports in collaboration with IT leadership and Tuck Finance. Process timely financial transactions to meet departmental service level agreements (SLAs) and supplier terms, ensuring completeness and compliance with organizational policies Review and reconcile monthly departmental transactions; address and resolve discrepancies in collaboration with Tuck and Dartmouth Finance Offices, and ensure accurate monthly posting of equipment purchases. Serve as the IT team's primary resource and subject matter expert for financial transaction policies and processes, including payables, P-Card activity, invoices, purchase orders, and contract-related payments, consulting with Tuck Finance as needed. Prepare recurring reports and analyses related to procurement activity, budgets, spending trends, contract obligations, software licensing costs, and financial performance to support departmental decision making. Percentage Of Time: 25% Asset Management Maintain asset inventory records and tracking of hardware lifecycle activities, including acquisition, deployment, inventory management, refresh and replacement, decommissioning, and disposal, according to institutional guidelines. Monitor available asset inventory levels and provide status reporting to Client Technology Services to support planning, budgeting, procurement, and operational decision making. Coordinate responses to reports of lost, stolen, or compromised equipment, working with Dartmouth Risk and Internal Controls Services, Safety and Security, and other departments. Identify opportunities to improve asset management, procurement, and operational workflows through process refinement and automation. Percentage Of Time: 15% Administrative Functions Maintain and regularly update job specific documentation for key processes and procedures, including procurement workflows, vendor management, asset lifecycle activities, and other operational processes to support consistency, compliance, and continuity. Assist with planning and coordinating departmental meetings, events, conferences, vendor visits, including scheduling, venue arrangements, catering, and technology requirements. Provide administrative support to the Chief Technology Officer in departmental administrative processes, including managing departmental calendars and meeting coordination. Percentage Of Time: 10% Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. Performs other duties as assigned. #J-18808-Ljbffr