Administrative Assistant - Athletics

Administrative Assistant - Athletics

Hanover High School is seeking an Administrative Assistant for Athletics for an immediate opening. Are you a master organizer who thrives in the excitement of a fast-paced environment? Do you love making a real impact on students' lives while immersing yourself in the world of sports? If you're passionate about athletics and ready to bring your energy to a dynamic team, we want to hear from you!

With 33 varsity sports, 66 total teams, and almost 70 paid coaches, this is a busy, fast-paced position. The successful candidate will possess high energy, a "can do" attitude, and the ability to keep everything in perspective no matter how crazy the day can get. The Assistant must be able to balance multiple projects and changing priorities during stressful situations without losing focus. Strong organizational and computer skills are essential and familiarity with the "language of sports" is preferred.

This is a full-time, 12-month position with an excellent benefits package including 3 weeks paid vacation. Pay range is $23.74-$26.82 per hour. Position starts as soon as possible, open until filled. Please contact Megan Sobel, Athletic Director, with questions.

Benefits for this position can be found in the Administrative Support Standard Benefits.

Please visit the Information for New Hires page for more.

To provide administrative support for the planning, direction, implementation and assessment of the Athletic programs at Hanover High School.

Reports to: Director of Athletics

Supervises: None

Under the direction of the Athletic Director, the Administrative Assistant will:

Facilitates Office Operations with the following tasks:

• Work with students, parents, faculty, administrators, officials and members of the community as part of the Athletic Office team.
• Maintain the athletic department master schedule of all home and away athletic events including practices.
• Coordinate and generate all NHIAA and/or District paperwork as required.
• Organize and update the Hanover Athletics website including posting rosters and revising schedules.
• Coordinate with coaches all transportation for athletic programs, including dismissal times and rescheduling when needed.
• Schedule game officials and necessary game-day staff and ensure they are paid on time.
• Compose and communicate alerts and messages to students, families, and the public regarding schedule changes.
• Coordinates athletic registration for student-athletes and coaches.
• Providing support to the athletic director and coaching staff during tournament time - timely submission of tournament rosters, photos, entry fees, and paperwork.
• Manage daily financial functions for the Athletic Department. This includes but is not limited to:
• Assist the athletic director with tracking the athletic department budget.
• Review and verify payments to outside vendors.
• Responsible for all accounts payable and receivable activity for the Athletic Department.
• Manage Student Activities account(s) as assigned by Administration. Ensure appropriate use of account(s); collect deposits and record fund-raising revenues ensuring accuracy of funds and proper accounting of revenues; arrange payments from account(s).
• Provide support to the Athletic Director and coaching staff as needed. This includes, but is not limited to:
• Submission of tournament fees and paperwork
• Assist with NHIAA athletic eligibility forms
• Reporting event scores
• Assist the coaching staff with the allocation of uniforms and equipment before the season and inventory at the conclusion of each season.
• Awards and banquets
• Operate and oversee the maintenance and supplies of all athletic equipment.
• Act as game-day administrator at home games during the school year as needed.

General Responsibilities:

• Maintain records regarding coaches, team rosters, transportation, vendors and officials.
• Generates and maintains required forms.
• Sort and process incoming department mail and materials.
• Answers incoming telephone calls. Forwards calls and messages in a professional manner.
• Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers. Expectations are that athletic office visitors will be assisted promptly, positively, and politely.
• Perform other duties and accepts responsibilities as assigned.
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

Performance of duty responsibilities will be reviewed annually.

Full-Time Year-Round Non-Exempt

Bachelor's Degree preferred Two to Four (2-4) years of clerical / office experience preferred.

• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Thorough knowledge of modern standard bookkeeping principles, practices and procedures.
• Ability to maintain confidentiality at all times.
• Ability to prepare correspondence according to standard business practices.
• Ability to remain calm in difficult situations.
• Ability to successfully multitask within role.
• Ability to accurately and expeditiously type correspondence, reports and memoranda.
• Complete financial processing procedures.
• Ability to communicate effectively with others, both orally and in writing.
• Ability to understand and follow oral and/or written policies, procedures and instructions.
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

None required

• Lift up to 10 lbs: Frequently required
• Lift 11 to 25 lbs: Occasionally required
• Lift 25 to 50 lbs: Rarely required
• Lift over 50 lbs: Not required
• Carry up to 10 lbs: Occasionally required
• Carry 11 to 25 lbs: Rarely required
• Carry 26 to 50 lbs: Not required
• Carry over 50 lbs: Not required
• Reach above shoulder height: Occasionally required
• Reach at shoulder height: Occasionally required
• Reach below shoulder height: Occasionally required
• Push/Pull: Rarely required
• Grasping: Frequently required
• Handling: Frequently required
• Fingering: Frequently required
• Twisting: Not required
• Bending: Occasionally required
• Crawling: Not required
• Squatting: Occasionally required
• Kneeling: Not required
• Crouching: Occasionally required
• Climbing: Not required
• Balancing: Rarely required

During the Work Day, Employee is Required to:

• Sit: up to 3 consecutive hours
• Stand: up to 3 consecutive hours
• Walk: up to 1 consecutive hour

Talking: Necessary for communicating with others.

Hearing: Necessary for receiving instructions and inquiries.

Sight: Necessary for doing job effectively and correctly.

Tasting and Smelling: Not Required

Inside: up to 100%

Outside: up to 20%

Office Desk, Office Chair Carpeted floor, tile floor

Ability to work with staff, students, parents, and the community

The physical demands of an employee in an Administrative Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.