Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations in White River Junction, Vermont on a Part-Time basis. This is a Long-term Contract position suited for someone who communicates clearly, manages routine administrative tasks efficiently, and helps maintain a welcoming front-office environment. The ideal candidate is comfortable handling incoming calls, coordinating general office support, and completing accurate data entry in a fast-paced setting.

Responsibilities:

• Manage front-desk activities and provide courteous assistance to visitors, callers, and internal team members.

• Respond to inbound phone calls promptly, direct inquiries appropriately, and take clear messages when needed.

• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.

• Enter information into company databases and spreadsheets with a strong focus on accuracy and timeliness.

• Support day-to-day office operations by monitoring supplies, coordinating routine administrative needs, and keeping shared areas organized.

• Schedule appointments, assist with calendars, and help ensure meetings and office activities run smoothly.

• Maintain clear and accurate communication across phone, email, and in-person interactions while representing the office effectively.

• Prior experience in an administrative assistant, receptionist, or office support role.
• Ability to handle inbound calls professionally and communicate clearly with a variety of stakeholders.
• Strong data entry skills with consistent attention to detail and accuracy.
• Working knowledge of general office procedures, document handling, and administrative coordination.
• Proficiency with standard office software, including email, word processing, and spreadsheets.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Reliable, detail-oriented presence and a customer-focused approach to front-office support.