Administrative Coordinator

Position Details

Position Information


Posting date
05/28/2026


Closing date

Open Until Filled
Yes


Position Number
1127933


Position Title
Administrative Coordinator


Hiring Range Minimum
$22.35


Hiring Range Maximum
$27.94


Union Type
Not a Union Position


SEIU Level
Not an SEIU Position


FLSA Status
Non-Exempt


Employment Category
Regular Full Time


Scheduled Months per Year
12


Scheduled Hours per Week
40


Schedule


Monday through Friday, 8 am to 5 pm. Our hire will need to be within commuting distance to campus.

Location of Position


Hanover, NH
Blunt Amuni Center

Remote Work Eligibility?
Onsite only


Is this a term position?
No


If yes, length of term in months.
NA


Is this a grant funded position?
No


Position Purpose


Provides comprehensive administrative and operational support for the Advancement division. This role provides administrative support for the Vice President for Alumni Relations' calendar, travel and meeting logistics, ensuring well-organized agendas, timely schedule adjustments and thorough preparation for engagements. Coordinates prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies. Supports onboarding activities ensuring an efficient, professional, and positive hiring experience. Serves as primary support for Blunt front desk operations, building services, and shared administrative functions for Advancement Business Operations, including special projects and centralized communications.

Description

Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience


Required Qualifications - Skills, Knowledge and Abilities

• Minimum of three years of relevant administrative or customer service experience with demonstrated independence and initiative
• Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders
• Strong organizational, problem-solving, and project coordination skills, with the ability to manage multiple priorities
• High level of professionalism, discretion, and sound judgment in handling confidential information
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver's license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Preferred Qualifications

Department Contact for Recruitment Inquiries
Cindy Hodgdon Welch


Department Contact Phone Number
View phone number on click.appcast.io


Department Contact for Cover Letter and Title
Cindy Hodgdon Welch, Associate Director, Advancement Business Operations


Department Contact's Phone Number
View phone number on click.appcast.io


Equal Opportunity Employer


Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check


Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function


Special Instructions to Applicants


Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions


Applicants advancing from a screening interview to a final interview stage will be asked to complete technology assessments in Microsoft Office.

Please note this position is not visa sponsorship eligible.

Quick Link

Key Accountabilities


Description

Front Desk and Administrative Support

Oversees the Vice President for Alumni Relations' calendar, travel, and meeting logistics, ensuring well-organized agendas, timely schedule adjustments, and thorough preparation for engagements. Coordinates extensive travel plans tailored to individual preferences, maintains detailed itineraries, and ensures prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies.

Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. Serves as primary support for Blunt front desk operations, mail, and general inquiries, while providing broad administrative support to the division. Provides cross-coverage for front desk operations across multiple locations, including temporarily supporting alternate sites as needed to ensure uninterrupted service. Coordinates staff onboarding activities and facilitates onboarding by coordinating workspace setup, telecommunications access, and necessary supplies to create a positive and seamless experience for new employees. Partners closely with Alumni Operations team to support general operations. Safeguard confidential information and handle all sensitive data and information with discretion, integrity, and professionalism.

Percentage Of Time
65


Description

Building Operations and Services Coordination

In partnership with campus service providers and ABO leadership, coordinates day-to-day building operations for Advancement Business Operations. Manages office moves, space assignments, and workspace setup, supporting effective space utilization and planning efforts. Coordinates maintenance and repair requests, tracks recurring issues, and facilitates timely resolution in collaboration with Facilities and external vendors. Coordinates vendor access and service delivery, ensuring work is completed efficiently and with minimal disruption. Maintains building directories, maps, and space records. Serves as a liaison to Facilities, IT, vendors, and other campus partners, and supports building safety and compliance efforts by coordinating emergency preparedness activities, reporting hazards or incidents, and assisting with access control and security-related needs. Manages Winship and Zimmerman Lounge room reservations and office supplies, ensuring Ellie's café supplies are stocked.

Percentage Of Time
15


Description

Programs, Projects, and Shared Services
Working closely with ABO and Alumni Operations, manages a portfolio of special projects and shared administrative services that support divisional operations. Coordinates logistics for divisional activities and events, including staff gatherings and seasonal processes such as Winter Break planning. Maintains oversight of the off-site building security system, ensuring functionality and coordinating issue resolution. Provides campus courier services, including mail distribution, package handling, and bank deposits. Works with ABO on management of copier services contracts, maintenance, and repairs.

Percentage Of Time
15

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.


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Performs other duties as assigned.