Construction Estimator / Buyout Coordinator

Job Description

Job Description

About Us:

At DP Group General Contractors, we don’t just build structures—we build communities. As a well-established leader in construction and development, we specialize in high-impact multifamily developments, supportive housing, affordable housing, and senior living communities. DP Group General Contractors is currently seeking a high-talent Construction Estimator/Buyout Coordinator to join our team and play a pivotal role in bringing these vital projects to life.

The Construction Estimator supports the Chief Administrative Officer in the calculation of material quantity requirements, gathering and preparing routine estimating data and compiling data for use in bid proposal estimates. The Construction Estimator/Buyout Coordinator plays a critical role in maintaining budget control, schedule integrity, subcontractor accountability, and documentation accuracy throughout the construction lifecycle.

Essential Duties & Responsibilities

• Prepare preliminary budgets, conceptual estimates and detail estimates for projects of varying size and complexity, including materials price lists, labor costs and equipment
• Research prior estimating data (purchase orders, subcontracts, productivity analysis reports, etc.) and compile summary reports to develop guidelines and precedents for future estimates
• Work with sub-consultants and subcontractors to find Value Engineering options
• Have a working knowledge of material unit costs, systems square foot costs and total building square foot costs

Subcontractor Procurement & Buyout

• Develop and manage subcontractor bid packages for all trades.
• Solicit, evaluate, and level subcontractor bids to ensure scope completeness and accuracy.
• Identify scope gaps, overlaps, exclusions, and inconsistencies in subcontractor proposals.
• Conduct subcontractor interviews and scope review meetings.
• Negotiate pricing, scope, schedule, and contract terms with subcontractors.
• Prepare final buyout summaries and obtain internal approvals prior to award.

Contract Administration

• Draft, review, and issue subcontracts, purchase orders, and work authorizations in coordination with Legal and Project Management.
• Ensure subcontract agreements reflect executed scope, budget, insurance, bonding, schedule, and compliance requirements.
• Track subcontract execution and maintain complete buyout logs.
• Support subcontract onboarding, including insurance certificates, bonds, safety documentation, and compliance requirements.

Budget & Cost Control

• Verify that subcontract awards align with approved project budgets and estimates.
• Assist with variance explanations between estimate, budget, and final buyout.
• Support value engineering efforts and cost-saving initiatives during buyout.

Coordination & Handover

• Coordinate with Project Managers and Superintendents to ensure smooth handoff from buyout to construction.
• Participate in project kickoff meetings to review awarded scopes, inclusions, exclusions, and risks.
• Maintain organized buyout documentation within project management systems.
• Work closely with project management and project development teams
• Research and recruit new subcontractors as required for design-build applications, and value engineering to drive competitive buyouts and strategically align with project management team on subcontractor qualifications
• Keep current on changes and trends in methods of construction and materials, construction costs, wage rates, fringes and working rules
• Participate in design progress meetings and client presentations as required
• Capable of using all Procore software elements to ensure proper job outcomes

What You Bring to the Team

Mindset & Culture Fit:

• Collaborative & Industrious: You respect your teammates, maximize your time, and thrive in a cooperative environment.
• Autonomous: You are self-directed, proactive, and take extreme ownership of your outcomes.

Job Requirements:

Education & Experience:

• Bachelor’s degree in Construction Management, Engineering, or a related field (or equivalent hands-on experience).
• General Contractor estimating: 3 years (Preferred)
• Minimum 5 years’ experience in estimating, project management, or construction management (with design-build, engineer/procure/construct, CM, and hard bid projects is highly preferred).
• Experience with computer-based estimating systems and competent in the use of recognized electronic spreadsheets, and word processing

Special Skills

• Proven written and verbal communication abilities
• Strong planning, problem solving & negotiation skills
• Proficient using computer applications, specifically Microsoft Office products, Microsoft Project, Procore, Sage Timberline Estimating, On-center take off software and Bluebeam.

Certifications and/or Licenses

• OSHA Certifications ( preferred )
• E-Take Off (preferred)
• Sage Estimating (preferred)

What’s In It For You? (Benefits)

We value our team's hard work and dedication, which is why we offer a comprehensive benefits package to support your life and career:

• Competitive Salary
• 401(k) with company matching
• Comprehensive Health Insurance
• Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• ·Employee Referral Program

Ready to Build Something Meaningful?

If you’re ready to elevate your career with a company building a better future for New York communities, apply today!

Work Location: In person - Bronx, NY 10469