Upper School (High School) Office Assistant

Description Job Title: Upper School (High School) Office Assistant Position Type: Non-faculty, Staff, Non-exempt, Full-time Typical Hours: 7:30 a.m. – 4:00 p.m. Reports To: Office Manager Salary Range: $26-$28/hour DOE Benefits: Medical, Dental, Vision, Retirement, Employee Assistance Program, Discounted School Lunches, Costco Membership Reimbursement, Passport Discount Program, Professional Development, Needs Based Tuition Assistance Location: Redmond, WA Do you find fulfillment in contributing to something larger than yourself, creating a lasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school! Your Role The Bear Creek School is currently seeking to add a member to our team! The Upper School Office Assistant serves as the welcoming face of the school and plays a vital role in creating a positive experience for students, families, visitors, and staff. The ideal candidate is organized, service oriented, and able to balance a variety of administrative responsibilities while maintaining a warm and professional presence. This position supports the day-to-day operations of the campus, helps ensure an efficient and secure front office environment, and serves as a trusted resource for the school community. As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school. Why you should work at The Bear Creek School Bear Creek is a vibrant, mission driven community where faculty and staff are deeply invested in both student growth and one another. The school offers a supportive, collaborative environment where adults are encouraged to learn, serve, and grow alongside students. Rooted in a Christian classical tradition, Bear Creek provides a purposeful and enriching setting where your work contributes to something meaningful each day. Joining Bear Creek means becoming part of a caring community that values excellence, fosters strong relationships, and is committed to creating an environment where everyone can thrive. Essential Duties and Responsibilities Create a warm and inviting experience as the first point of contact for guests, students, and parents coming into the building Provide exceptional customer service to all internal and external guests Maintain a thorough understanding of the events and systems of the school to be a knowledgeable resource to constituents Open and close the office daily Operate phone system and maintain up-to-date voicemail messages Operate electronic entry system and ensure all visitors are registered in the visitor log Keep front desk area and workroom stocked, clean, and orderly Sort and distribute mail daily Order monthly office and school supplies, or as needed Operate and stock copier, fax machine, shredder, and other office equipment as needed Attend and support select campus events as needed, which may include time outside typical working hours Track student attendance in coordination with the Attendance Coordinator Record campus attendance in Attendance Coordinator’s absence Receive and organize student forms as needed Manage business ordering and reconciliation Provide administrative support based on campus or division needs Assist with emergency and drill preparation to ensure readiness for various scenarios Maintain and update the emergency procedure binder, ensuring all protocols are current and accessible Monitor security cameras to oversee the premises and report any suspicious activity promptly Project work as requested by the Office Manager as needed and as time allows Secondary Responsibilities Provide backup in the Health Room (assisting students with mild symptoms, logging visits) in campus nurse’s absence Assist with recordkeeping, database entry, and desktop publishing as needed Manage administrative conference room calendars Supervisory Responsibilities None Requirements Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date Currently authorized to work in the United States for any employer (sponsorship is not available for this position) Prior office experience preferred but not required High school diploma required Critical Performance Competencies Positively support the school’s policies and practices and work collaboratively in a professional organization A positive attitude with a willingness to learn and help others Able to use strong written and oral communication skills to transfer thoughts and express ideas Interpersonal skills that allow effective working relationships with internal and external stakeholders Flexible and adaptable in dealing with new, different, or changing requirements Strong organizational skills and attention to detail Maintain confidentiality and security of information Effective in handling multiple concurrent tasks Able to work in a noisy environment with constant interruptions Experienced with Office 365 applications, ability to learn and work with the school’s integrated data-based software package as needed Adhere to biblical standards in all areas of conduct Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times #J-18808-Ljbffr The-Bear-Creek-School-1