Payroll Coordinator

Job Description

Job Description

POSITION PURPOSE

Given the complexity of payroll in the construction industry, understanding prevailing wage laws, union agreements, different pay rates, and compliance with labor regulations is vital for a Payroll Coordinator. Attention to detail, strong organizational skills, proficiency in payroll software, and the ability to handle a diverse range of payroll-related tasks efficiently are essential for success in this role. 

Essential Job Functions

Payroll Processing: Overseeing the complete payroll process for employees, subcontractors, and vendors, ensuring accurate and timely payment in compliance with relevant wage laws and company policies

Timekeeping Management: Supervising timekeeping systems to accurately track hours worked by employees and subcontractors on various projects, managing any discrepancies or issues in time records

Wage Determination: Understanding and implementing various wage rates such as prevailing wages, union rates, overtime rates, and differential pay rates commonly associated with different construction projects or roles

Data Entry and Verification: Handling data entry for payroll information, verifying timesheets, hours worked, bonuses, deductions, and ensuring accuracy in payroll calculations.

Compliance and Reporting: Ensuring compliance with federal, state, and local payroll tax regulations, preparing and submitting payroll tax filings, generating payroll reports, and maintaining accurate records for auditing and reporting purposes.

Payroll Queries and Support: Addressing payroll-related inquiries from employees, providing assistance, and resolving any issues related to pay discrepancies or payroll processes.

Coordination with HR and Finance: Collaborating with HR and finance departments to ensure seamless integration of payroll processes with HR data, benefits administration, and financial accounting

Bachelor’s degree from a four-year college or university with four (4) years related experience and/or training; or equivalent combination of education and experience.

Building People: Ability to build strong relationships with team members, promotes open communication, and embraces a positive team culture. Ability to take a proactive approach to learning and problem solving. Follows directions accurately and efficiently, paying close attention to details, seeking clarification when needed, and ensuring that tasks are completed according to established guidelines.

Building Projects: Possesses strong team-oriented qualities that showcase ability to collaborate effectively, prioritize team goals and thrive in group settings. Excels in accurately assessing task complexity, setting clear objectives, managing deadlines, and problem solving to ensure successful execution. Ability to adapt to new approaches and appreciate diverse perspectives as well as an evolving workplace atmosphere.

Building Clients: Dependable and follow through on commitments and promises to clients and employees. Ability to focus on the client/employee’s needs and understand how to address and deliver satisfactory solutions to meet those client/employee’s needs.

Building Community: Ability to work collaboratively and cooperatively with others, and has a team-building mentality. Promotes ACE and all associated values in every aspect of work and at events. Aware of the needs of others, and has the ability to continually develop respect and confidence from others through consistent honesty and forthrightness.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment with a hybrid of working at ACE Office and telecommuting. Must work in the office approximately 2 days a week. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to sit for extended periods of time; use hands to touch, handle or feel; and reach with hands and arms.