INTERNAL ONLY - Executive Assistant & Events Coordinator

INTERNAL ONLY - Executive Assistant & Events Coordinator Job no: 495699 Work type: Staff Full-Time Location: Monroe, LA Categories: Administrative Support Department: Marketing & Public Relations Type of Appointment: Unclassified - Administrative/Staff Duties and Responsibilities Executive Administrative Support Provide comprehensive administrative support to executive leadership. Manage complex calendars, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, agendas, and meeting materials. Coordinate executive meetings, committee meetings, and board-related activities. Record, transcribe, and distribute meeting minutes and follow-up action items. Screen and prioritize incoming communications and respond appropriately. Maintain confidential files, records, and sensitive information. Monitor deadlines and ensure timely completion of assignments and special projects. Serve as a primary point of contact for internal and external constituents. Assist with budget tracking, purchasing, invoices, reimbursements, and financial documentation. Event Planning and Coordination Plan, organize, and execute college events including commencement ceremonies, convocations, foundation events, employee recognition programs, donor events, open houses, community outreach activities, and special campus functions. Coordinate event logistics including venue reservations, catering, audiovisual needs, staging, decorations, transportation, security, parking, and staffing. Develop event timelines, production schedules, and event-day operational plans. Coordinate with vendors, contractors, and campus departments to ensure seamless event execution. Manage event registration, invitations, RSVP tracking, and guest communications. Oversee event setup, execution, and post-event breakdown activities. Monitor event budgets and process event-related expenditures. Evaluate event outcomes and prepare post-event reports and recommendations. Communication and Relationship Management Foster positive relationships with students, faculty, staff, alumni, donors, community partners, and external stakeholders. Assist with public relations and promotional efforts related to institutional events. Coordinate communication regarding event schedules, procedures, and participant expectations. Represent the College in a professional manner at campus and community functions. Administrative Operations Maintain office procedures and records management systems. Coordinate facility reservations and room scheduling. Assist with committee work, accreditation activities, and institutional initiatives. Supervise student workers or temporary staff as assigned. Participate in professional development opportunities and required college trainings. Perform other duties as assigned. Required Education Associate degree from an accredited institution and five (5) years of progressively responsible administrative experience; or Bachelor's degree and relevant professional experience. Experience supporting executive-level administrators preferred. Experience planning and coordinating large-scale events preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written, verbal, and interpersonal communication skills. Strong organizational and project management abilities. Ability to maintain confidentiality and exercise independent judgment. Ability to manage multiple priorities in a fast-paced environment. Knowledge, Skills, and Abilities Event planning and logistics management. Calendar and project management. Budget monitoring and financial documentation. Records management and office administration. Strong customer service and stakeholder relations skills. Ability to work independently and collaboratively. Attention to detail and problem-solving abilities. Ability to work occasional evenings and weekends for special events. Benefits: Benefits: As a member of the Louisiana Community and Technical College System, Louisiana Delta Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment. Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. Advertised: 13 Aug 2026 Central Daylight Time Applications close: 20 Aug 2026 Central Daylight Time The Executive Administrative Assistant & Events Coordinator provides high-level administrative support to executive leadership while coordinating college-wide events, ceremonies, special projects, and community engagement activities. This position serves as a key liaison among internal departments, external stakeholders, and community partners, ensuring efficient office operations and successful execution of institutional events that support the college's mission. The Executive Administrative Assistant & Events Coordinator provides high-level administrative support to executive leadership while coordinating college-wide events, ceremonies, special projects, and community engagement activities. This position serves as a key liaison among internal departments, external stakeholders, and community partners, ensuring efficient office operations and successful execution of institutional events that support the college's mission. Louisiana Community and Technical Colleges System #J-18808-Ljbffr Job Details