Administrative Office Assistant

Administrative Office Assistant

We are looking for a reliable, detail-oriented Administrative Office Assistant to join our client's commercial print shop. This position plays a key role in supporting office operations, customer service, billing, and production workflow. The ideal candidate is organized, self-motivated, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process vendor bills, customer invoices, and maintain accurate accounting records.
• Monitor accounts receivable and follow up on outstanding balances.
• Answer phones and provide professional customer service in person, by phone, and via email.
• Maintain organized paper and electronic filing systems.
• Support front-office and bindery operations by preparing finished jobs for delivery or pickup and contacting customers when orders are ready.
• Review outsourced (sublet) work, purchase orders, vendor invoices, and customer billing for accuracy.
• Assist with reviewing work orders and coordinating with production to ensure efficient workflow.
• Perform general administrative and office support duties as assigned.

Qualifications

· Previous office administration, bookkeeping, customer service, or commercial printing experience

· Experience with accounting or print management software is a plus.

· Strong organizational and multitasking skills.

· Excellent customer service and communication skills.

· Proficiency with computers and Microsoft Office