Admin Assistant I

Supervisor's Title: Dean of Manufacturing and Skilled Trades Location: Scott Community College (10) Starting range: $19.23 - $23.08/HR Job Description: Support to designated department. Maintains records and files, answering phones & email, prepares reports, and other clerical tasks. Required Qualifications Associate's degree required, bachelor's degree preferred. Two years successful related job experience. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Typical Duties and Responsibilities Greets and directs visitors to appropriate staff to meet educational needs. Gives routine information to team and other departments. Monitors department budgets, prepares budget change orders and journal entries, and pays department invoices. Monitors PO's and verifies items received. Orders office supplies while operating within budget parameters, and in a fiscally responsible manner. Assists with ensuring memberships are up-to-date, if applicable. Supervises the department work-study student, when funding allows. Applies for funding, conducts interviews, arranges work schedules, approves timesheet and monitors work. Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department. Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for executive level meetings. Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies. Works on special projects, individually or within a committee, which may include planning, coordinating, researching, creating, or recording information. Learns duties of other operations staff through cross-training, to provide backup coverage. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, View phone number on click.appcast.io, View email address on click.appcast.io or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: View phone number on click.appcast.io. FAX: View phone number on click.appcast.io; TDD: View phone number on click.appcast.io or Email: View email address on click.appcast.io #J-18808-Ljbffr