Administrative Assistant

Administrative AssistantBig challenges need bold thinkers. If you're someone who sees problems as opportunities, you'll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we've tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.At RESPEC, you'll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you'll fit right in.We do not accept unsolicited resumes from third-party recruiters.Job DescriptionRESPEC seeks an Administrative Assistant to join our Rapid City, SD team. If you enjoy working as part of a team in a fast-paced, dynamic environment, consider growing your career with us! This is a full-time, Monday - Friday on-site/office-based position.The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position supports both general office functions and executive leadership needs by managing complex calendars, coordinating meetings and travel, preparing correspondence and reports, and serving as a key point of contact for internal and external stakeholders. The role requires exceptional organizational, communication, and discretion skills to prioritize competing demands, anticipating needs, and maintain efficiency. In addition, the Administrative Assistant contributes to creating a professional, welcoming environment while upholding confidentiality and supporting the overall effectiveness of the leadership team.Responsibilities:Maintain inventory of office supplies and ensure timely replenishmentCoordinate shipping and receiving packagesManage catering arrangements for meetings and eventsOrganize snacks and refreshments for employeesAssist in planning and executing employee events and celebrationsSchedule appointments and manage calendars for executive leadersArrange travel accommodations and itinerariesDraft and manage communications on behalf of executivesPrepare and process expense reports accurately and promptlyGreet and assist guests upon arrival, ensuring a professional and friendly experienceAnswer and direct calls on the corporate phone lineServe as the first point of contact for general inquiriesProvide assistance with all office-related functions typical of an office administratorCollaborate with internal teams to support organizational needsQualificationsHigh school diploma required; associate's or bachelor's degree preferredProven experience in administrative or office support rolesMinimum 5 years of experience of administrative supportProficiency in Microsoft Office Suite and other relevant toolsStrong organizational and multitasking skillsExcellent verbal and written communication abilitiesAbility to maintain confidentiality and handle sensitive informationMust possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.Additional InformationCompensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.All your information will be kept confidential according to EEO guidelines.