Volunteer Communications Coordinator

Volunteer Communications Coordinator

Reports to: Communications Chair

Committee: Communications & Community Outreach Committee

Position Type: Volunteer (Remote-Friendly)

Position Overview

The Communications Coordinator helps manage the operational flow of the Stuyvesant Park Neighborhood Association’s (SPNA) communications efforts across events, newsletters, social media, web listings, and community outreach.

This volunteer serves as a central coordination point between SPNA’s Events and Communications teams—helping ensure that event information, promotional assets, deadlines, and publishing needs are organized, complete, and communicated clearly across volunteers and platforms.

This role is ideal for someone who enjoys organization, communication systems, project coordination, and collaborative nonprofit work. Most responsibilities may be performed remotely.

Key Responsibilities

Communications Workflow Coordination

• Monitor incoming communications requests and event submissions.
• Help track communications timelines, deliverables, and publishing schedules.
• Ensure required materials are collected before production begins, including:
  • event descriptions,
  • dates/times,
  • graphics,
  • RSVP links,
  • sponsor information,
  • and promotional assets.
• Follow up with committee members regarding missing or incomplete information.
• Help maintain visibility across active communications projects.

Cross-Team Coordination

• Serve as a liaison between the Events and Communications teams.
• Coordinate with volunteers responsible for:
  • social media,
  • newsletters,
  • graphics,
  • photography,
  • web publishing,
  • and event promotion.
• Help ensure communications efforts are aligned across platforms and timelines.
• Escalate blockers or timeline concerns to the Communications Chair when necessary.

Project & Calendar Management

• Help maintain a centralized communications calendar.
• Track promotional timing for:
  • newsletters,
  • social media campaigns,
  • event announcements,
  • and recurring initiatives.
• Assist with organizing internal documentation and communications processes.

Meeting Support & Internal Communication

• Participate in monthly Communications & Community Outreach Committee meetings (virtual via Google Meet).
• Provide occasional status updates on active communications projects.
• Help document workflow improvements and recurring operational needs.

Qualifications

• Strong organizational and communication skills.
• Comfortable coordinating multiple moving parts and deadlines.
• Responsive, dependable, and detail-oriented.
• Ability to communicate diplomatically with volunteers and committee members.
• Comfortable using Google Workspace tools (Docs, Sheets, Gmail, Forms, Calendar).
• Interest in nonprofit communications, neighborhood initiatives, or community organizing.

Preferred (but not required):

• Experience with project coordination, operations, nonprofit administration, or communications workflows.
• Familiarity with social media and event promotion processes.
• Familiarity with New York City community organizations, neighborhood initiatives, or local civic culture.
• Candidates based in New York City or the surrounding region are especially encouraged to apply.

Time Commitment

Approximately 3–5 hours per week.

Monthly committee meeting attendance.

Additional time may occasionally be needed during major events, campaigns, or seasonal programming periods.

Professional Development Opportunity

Volunteers in this role will gain hands-on experience in nonprofit communications operations, project coordination, and cross-functional team management.

Upon successful service, the following experience may be reflected on a résumé or LinkedIn profile:

Sample Résumé Bullet Points

• Coordinated communications workflows and promotional timelines for a neighborhood nonprofit organization.
• Managed cross-functional coordination between Events, Communications, social media, and design volunteers.
• Tracked communications deliverables and supported the execution of community outreach campaigns and public events.
• Helped streamline internal communications systems and improve operational visibility across ongoing initiatives.
• Coordinated event-related promotional assets, publishing schedules, and stakeholder communications.
• Supported organizational growth through workflow management, volunteer coordination, and communications planning.
• Contributed to the development of scalable nonprofit communications and community engagement processes.

The Communications Chair is happy to serve as a professional reference for volunteers who successfully fulfill the role’s responsibilities.

Impact

This role helps create clarity, continuity, and operational stability across SPNA’s communications efforts.

The Communications Coordinator supports the systems that allow volunteers, committees, and community initiatives to work together more effectively—helping reduce last-minute bottlenecks, improve collaboration, and strengthen SPNA’s ability to communicate with the neighborhood consistently and professionally.