Office Administrative Assistant (Remote)

About the job Office Administrative Assistant (Remote)The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.Represents Minnkota in a positive lightReceives visiting guests in a welcoming mannerExpresses self on the telephone in a courteous professional mannerExpresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the stationShares knowledge of Minnkota as a tour guideProvides administrative support to plant staff and employeesRecords accurate meeting minutesComposes documents that are understandable, grammatically correct, and professionalEnsures adequate supply of groceries, office supplies and stocks kitchen and coffee areaOrganizes digital photography files to ensure ease of retrievalUtilizes office equipment to meet the needs of the stationAssembles operations and coal handling yearly work schedules and vacation schedulesActs as backup to other administrative staffEnters work orders for maintenance activityOrder, pickup or arrange delivery of mealsSort, distribute and pick up mailData entryAssist in setup of rooms for meetingsProvides support to financial departmentsProcesses blanket purchase order deliveriesEnsures that GF accounting and procurement receive clear scanned documentsEnsures proper accounting of expense requests and authorize themSubmits requisitions as necessaryEnsures proper inventory levels by issuing, and reconciling of bulk product levelsReports accurate hour and mileage use of vehiclesReconciles credit card statementJ-18808-Ljbffr