Project Document Control Specialist

Position

Project Document Control Specialist

Location

Bloomington, MN (HQ)

About Us

Geronimo Power develops, owns, and operates large-scale power and affiliated digital infrastructure projects throughout America's Heartland, including solar, wind, energy storage, and powered data parks. As a farmer-founded and community-focused business, Geronimo Power equips landowners and rural communities with sustainable revenue to ignite local economic growth. To learn more about Geronimo Power, visit or follow the company on LinkedIn.

About This Role

The Project Document Control Specialist manages project documents, drawings, workflows, reporting, and related commercial records across solar; wind, battery energy storage (BESS), high voltage (HV), and powered data park projects. The role primarily supports Engineering, Procurement, and Construction while coordinating with Development, Permitting, Legal, Finance, and external partners to maintain complete, consistent, organized, and accessible project information.

This position also evaluates and improves document-control practices, develops scalable standards and workflows, and provides portfolio-level visibility into document status, approvals, and information needs.

Responsibilities

Document Control & Records Management

• Maintain complete, organized, accessible, and current project documents, drawings, and records in SharePoint, Procore, and other designated document management systems.
• Control document versions and maintain consistent naming conventions, metadata, filing structures, and document-control practices across projects and designated systems.
• Coordinate the receipt, review, routing, distribution, revision, retrieval, and archival of project documents and drawings throughout the project lifecycle.
• Maintain document registers, indexes, transmittals, and supporting records to provide document status, history, and traceability.
• Support document retention, records management, audit, due diligence, closeout, warranty, and project-transfer requirements in accordance with established processes.

Project & Stakeholder Coordination

• Coordinate document and information workflows across Engineering, Procurement, Construction, Development, Permitting, Legal, Finance, external contractors, and other project stakeholders.
• Support project teams by maintaining accurate and current project records and responding to document-status, information, and retrieval requests.
• Coordinate the collection and organization of required project and commercial documentation, including drawings, exhibits, approvals, insurance certificates, lien waivers, requests for information (RFIs), and closeout records.
• Identify missing, outdated, duplicate, superseded, or incorrectly filed records and coordinate correction or escalation to the appropriate owner.

Contract & Approval Support

• Support the preparation, processing, routing, approval, and execution of Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Service Agreements, Work Orders, Change Orders, and other commercial documents.
• Maintain contract and approval tracking from request through execution, amendment, renewal, and closeout.
• Monitor contract milestones, approval status, renewal, and expiration dates, and required follow-up actions; escalate delays, missing approvals, or documentation gaps to the appropriate stakeholder.
• Maintain complete records of executed agreements, amendments, approvals, and supporting documentation in designated systems and repositories.

Tracking, Reporting & Process Improvement

• Develop and maintain dashboards, status reports, trackers, document logs, and metrics that provide visibility into project activity, workflow status, documentation requirements, and resource demands across the project portfolio.
• Analyze document and workflow information to identify trends, exceptions, bottlenecks, and opportunities for improved consistency and efficiency across projects.
• Evaluate existing document-control practices and develop or refine processes, templates, standards, and workflows to improve consistency, accessibility, reporting, and information management.
• Support internal documentation reviews, audit requests, due diligence activities, and monthly project and financial reporting requirements.
• Maintain confidentiality and appropriate handling of legal, commercial, financial, and project-related information.

What You’ll Bring

Required Qualifications

• 9+ years of progressive experience in project document control, records management, project information management, project controls support, or a related role within engineering, procurement, or construction environments.
• Demonstrated experience managing project documents and drawings throughout the project lifecycle, including routing, version control, transmittals, retrieval, retention, closeout, and archival.
• Experience establishing and maintaining consistent naming conventions, metadata, filing structures, document registers, and document-control practices across multiple projects or systems.
• Experience coordinating document and information workflows across multidisciplinary project teams and communicating effectively with internal stakeholders, external contractors, and service providers.
• Experience developing and maintaining dashboards, status reports, trackers, document logs, and metrics to provide visibility into workflow status, documentation requirements, and project activity.
• Proficiency with Microsoft Office, Microsoft Teams, SharePoint, and document management or construction management platforms.
• Strong organizational, analytical, written, and verbal communication skills, with close attention to detail and the ability to manage multiple priorities and confidential or business-critical information.
• Ability to evaluate existing practices, develop or refine processes and templates, identify documentation or workflow gaps, and coordinate resolution or escalation.

Preferred Qualifications

• Experience supporting engineering, procurement, and construction activities for utility-scale renewable energy, high-voltage, data center, or similar capital projects.
• Advanced experience with Procore, SharePoint, or comparable document management, collaboration, or construction management systems.
• Experience supporting contract and approval workflows, including commercial agreements, work orders, change orders, redlines, renewals, and executed records.
• Experience supporting requests for information (RFIs), permitting records, monthly project or financial reporting, due diligence, audit, closeout, warranty, or project-transfer documentation.
• Experience creating cross-project dashboards, reports, or metrics that identify trends, exceptions, bottlenecks, and opportunities for improved consistency or efficiency.
• Familiarity with records-retention requirements, document-control standards, and the handling of confidential legal, commercial, financial, or project information.

Success in This Role Looks Like

• Project documents, drawings, commercial records, and supporting information are complete, current, consistently organized, and easy to locate.
• Document versions, naming conventions, metadata, filing structures, registers, and transmittals are maintained accurately and consistently across projects and systems.
• Document and approval workflows are visible, timely, and traceable, with delays, missing approvals, and documentation gaps identified and escalated appropriately.
• Engineering, Procurement, Construction, Development, Permitting, Legal, Finance, and project stakeholders have reliable access to the information needed to perform their work.
• Dashboards, status reports, trackers, document logs, and metrics provide clear visibility into project activity, workflow status, documentation requirements, and resource demands across the project portfolio.
• Existing document-control processes are refined, and new processes, templates, standards, and workflows are developed to improve consistency, accessibility, reporting, and efficiency across projects.
• Required records are maintained throughout the project lifecycle, including audit, due diligence, contract execution, requests for information (RFIs), closeout, warranty, and project transfer.
• Legal, commercial, financial, and project-related information is handled confidentially and in accordance with established requirements.

What You’ll Get

• Competitive compensation and performance-based incentives
• 401(k) retirement plan
• Comprehensive health, dental, and vision coverage
• Paid time off and holidays
• Tuition assistance and ongoing professional development
• Employee assistance program (EAP) and wellness resources
• Pet insurance and employee discount programs

Pay Range for the posted level: $95,000 - $120,000 plus target annual bonus opportunity of 15%. Actual compensation may vary based on experience, skills, and demonstrated market-relevant expertise

Our Commitment

Geronimo Power is committed to building a diverse, inclusive, and high-performing workplace where employees feel valued, supported, and energized to do their best work. We believe strong teams and strong communities drive better outcomes.

We are proud to be an Equal Opportunity Employer and provide equal employment opportunities to all qualified applicants.