Event Coordinator

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Brothers Wright Distilling Co.
Location: Pikeville, Kentucky, with responsibilities supporting future locations

Position Summary

Brothers Wright Distilling Co. is seeking a highly organized, motivated, and detail-oriented Event Coordinator to oversee the planning, coordination, and execution of private events, corporate gatherings, banquets, and special occasions.

This position will serve as the primary point of contact for event clients, managing the entire process from initial inquiries and bookings through event execution and follow-up. The Event Coordinator will work closely with management, kitchen staff, bartenders, and service teams to ensure exceptional guest experiences and efficient event operations.

As Brothers Wright continues to expand, this individual will also play an important role in developing event procedures, growing private event bookings, and supporting event operations at future locations.

Key Responsibilities

Manage private event inquiries, bookings, scheduling, and client communications.

Coordinate all aspects of private events, including menus, beverage packages, room layouts, staffing, entertainment, and special requests.

Conduct venue tours and consultations with prospective clients.

Prepare event proposals, contracts, invoices, and event schedules.

Maintain an organized calendar of upcoming events and coordinate scheduling with management.

Work closely with culinary, bar, and service teams to ensure proper preparation and successful event execution.

Oversee event setup, operations, and breakdown to ensure quality standards are maintained.

Manage relationships with outside vendors, entertainers, decorators, and other event service providers.

Monitor event budgets, expenses, and profitability.

Identify opportunities to increase private event bookings and generate additional revenue.

Assist with marketing and promoting event spaces, packages, and services.

Develop standardized event procedures and operational guidelines for current and future locations.

Address client concerns and resolve issues professionally and efficiently.

Assist management with additional hospitality and event-related responsibilities as needed.

Qualifications

Previous experience in event planning, hospitality, catering, or venue management preferred.

Strong organizational, time management, and multitasking abilities.

Excellent written and verbal communication skills.

Ability to manage multiple events and deadlines simultaneously.

Strong customer service skills and a professional attitude.

Experience coordinating with kitchen, bar, and service staff preferred.

Basic understanding of event budgeting, pricing, and profitability.

Proficiency with scheduling, email, spreadsheets, and general office software.

Ability to work independently while collaborating with multiple departments.

Flexibility to work evenings, weekends, and holidays as event schedules require.

Willingness to travel to and support future Brothers Wright locations as needed.

The Event Coordinator will be expected to maintain a high level of professionalism, organization, and attention to detail while representing Brothers Wright Distilling Co. This individual should be proactive in identifying opportunities for improvement, developing client relationships, and growing the company's private event business.

Success in this position will be measured by client satisfaction, event execution, booking growth, operational efficiency, and the overall profitability of private events.

Brothers Wright Distilling Co. is an Equal Opportunity Employer.