Assistant

Position Overview This role provides administrative support to a senior executive while assisting other members of the team. Responsibilities include general, administrative and project‑based work such as arranging complex travel plans and itineraries, scheduling meetings and conferences, processing expenses, handling incoming calls, preparing and editing materials, managing an e‑filing system, composing communications, prioritizing tasks, and providing phone coverage and vendor onboarding support. Responsibilities Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents, and coordinate visas. Schedule and organize meetings, conferences, and off‑sites including all related logistics. Allocate and process expenses for executives using the Concur expense management system. Screen a large volume of incoming calls and greet guests in a professional and courteous manner. Prepare and edit relevant materials for the team, including Word documents, PowerPoint presentations, and Excel spreadsheets. Establish, develop, maintain, and update an e‑filing system. Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, formatting consistency and make the appropriate changes. Manage work priorities independently and respond to business outside of normal business hours as needed. Perform other related general administrative tasks for executives as assigned and required. Use U.S. Mail, FedEx, and other services to send and track priority mail. Coordinate closely with the team and other assistants to provide phone coverage and backup assistance. Allocate and code invoices as needed. Facilitate the vendor onboarding process. Qualifications & Experience Bachelor’s Degree or 10+ years of administrative assistance experience or training, or equivalent combination of education and experience. Ability to thrive in a fast‑paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude toward tasks, plan ahead for potential issues and take appropriate action. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Poise, tact, and diplomacy in all interactions. Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials. Team‑oriented and collaborative attitude. Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word and PowerPoint. Working knowledge of office administrative procedures and standard office equipment. Compensation Pay Range: $100,000 – $110,000. Equal Opportunity Statement Apollo Global Management Inc. is an equal opportunity/affirmative action employer. The firm and its affiliates do not discriminate in employment because of race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other criteria prohibited under controlling federal, state or local law. #J-18808-Ljbffr