Administrative Support (Intern/Student) - Part-Time Hourly

Administrative Support (Intern/Student)

Reports to: Executive Director Visual & Performing Arts Pay Grade: $12.50/HR FLSA Status: Non-Exempt

Position Purpose: Performs a range of secretarial and clerical support that includes office tasks requiring a general knowledge of policies, procedures, and systems. Exercises discretion in determining priority and/or order of completion of work assignments. Works with the Visual & Performing Arts programs, on events, and supports meeting transportation needs.

Essential Job Functions:

• Prepares and maintains forms and records.
• Maintains office files in a systematic and confidential manner.
• Monitors and processes transportation requests.
• Compiles, maintains, and files all reports, records, and other documents as required.
• Maintains departmental records according to established procedures.
• Assists with planning, preparation, and setup of departmental activities.
• Maintains confidentiality.
• Works with Executive Director, community, and VPA Teachers to support contests, events, and other VPA program needs.
• Works well with many people, both inside and outside the District related to VPA program needs and provide support.
• Maintains accurate records of expenditures.
• Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.
• Maintains inventory of fixed assets, equipment, and supplies.
• Safety: Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition. Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures. Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities: None.

Personal Work Relationships: All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned: Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities:

• Knowledge of office procedures and operation of business office equipment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill at the beginners' level, working with Microsoft Office 365, especially Outlook, Google Drive, and Word.
• Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
• Skill in talking to others to convey information effectively.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to maintain registers of time and work performed.
• Ability to work under pressure and meet close deadlines.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to review work for accuracy.
• Ability to organize and coordinate work, including maintaining attention to details and quality.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to communicate information and assist District personnel, office personnel, school personnel, and/or outside agencies relative to District programs and activities.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.

Travel Requirements: None.

Physical & Mental Demands, Work Hazards:

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications:

• Education: Enrolled in High School.
• Certification/License: None.
• Experience: None.