Accounting Assistant II

What you will do at Harris County Public Library The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department. Duties & Responsibilities Code invoices; process blanket requisitions and purchase orders. Prepare invoices for payment with proper account number; ensure all invoices are paid promptly. Process employee reimbursement requests for travel. Correspond with departments and branch libraries regarding their invoices. Calculate rates paid for purchases and all price adjustments. Prepare purchases and keep the accounts balanced in the general ledger. Submit orders to vendors. Receive ordered supplies from delivery persons by inspecting packages and signing delivery receipts. Verify items billed against items ordered and received, and reconcile problems concerning orders and discrepancies through follow‑up with the vendor and other departments. Sort, organize, and unpack shipments, matching shipments to packing slips and order records. Send materials to departments and branch libraries according to location codes. Develop and maintain a variety of spreadsheets. Contact departments and branch libraries of origin to resolve documentation problems. Assist in monthly, quarterly, and year‑end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reports. Receive department records and prepare for archival or in‑house storage in accordance with county and department policy. Other duties as assigned. Education High school diploma or equivalent from an accredited college or university. Experience Three (3) years of experience working with accounts payable, purchasing, or receiving. Three (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheet. One (1) year of cash‑handling experience (preferred). Experience in governmental accounting (preferred). Additional Requirements Unofficial copies of transcripts are required along with the application. Available and reliable transportation for work‑related duties. Valid Texas Driver's License. Knowledge, Skills & Abilities Standard accounting principles and practices. Accounts payable and general ledger processes and practices. Harris County policies and procedures. Spreadsheet, database, accounting, and budget management application software. Cash handling practices and procedures. Ability to understand and apply current accounting guidelines, system updates, and revisions, and policy changes. Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports. Ability to compile and interpret data with problem‑solving skills and attention to detail. Excellent communication skills, both verbal and in writing. Ability to add, subtract, multiply, and divide numbers and common decimals. Skill in self‑discipline, dependability, and the ability to work independently. Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment. Customer service skills of empathy, good communication, and problem‑solving. Must use personal mobile device for Multifactor Authentication process. Position Type and Typical Hours of Work Full‑Time | Regular – 40 hours a week. The position is generally scheduled Monday‑Friday, occasionally weekend work. May require attendance at evening meetings, or after‑hour events, and off‑site meetings. Possible work in an outdoor environment with exposure to inclement weather or various temperature changes. Work Environment and Physical Demands Driving: Available and reliable transportation for work‑related duties. Office Equipment: Daily use of a computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs, including Microsoft Office Suite, Outlook, Word, Excel, and GPS. Physical Activities: Sits for long periods; light physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting, and carrying. Lifting: Ability to lift, carry, and exert up to 25 pounds. Occasionally lifts, carries, and exerts up to 40 pounds. Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation, and respond to verbal inquiries. Exposure to Environmental Conditions: The position generally works in an office setting with overhead lighting and long periods of screen time. Reporting Relationships Reports To: Division Director of Financial Services and Business Operations Supervisor. Supervises: None. Work Location Administrative Office - 5749 South Loop East, Houston, Texas, 77033. Equal Opportunity Employer Harris County is an Equal Opportunity Employer. #J-18808-Ljbffr Harris County