Conference Coordinator

Job Posting Title: Conference Coordinator Hiring Department: Academic Affairs Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details General Notes Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%) Vision, Dental, Life, and Disability insurance options Teachers Retirement System of Texas (a defined benefit retirement plan) Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card For more details, please see: and Purpose The Curriculum Coordinator plays a key role in delivering engaging, high-quality lifelong learning experiences through collaboration with UT OLLI staff, volunteer leadership, and speakers. This position guides curriculum development and implementation, coordinates classroom programming, and provides essential support to speakers and volunteers. Working within a team-centered environment, the Curriculum Coordinator also helps advance program innovation by piloting and refining in-person, hybrid, and online learning opportunities that respond to the evolving interests and needs of UT OLLI members. Responsibilities Function 1: Assist with recruiting, vetting, and confirming volunteer seminar and lecture speakers. Review and edit speaker content to ensure it aligns with the UT OLLI demographic and complies with university guidelines. Provide logistical and presentation support. Collaborate with the Events Coordinator to ensure appropriate recognition at sessions and social activities. Attend events and socials as appropriate. Function 2: Serve as the lead for all online and hybrid classes. Schedule Zoom meetings or webinars, coordinate participants and hosts, manage session recordings, and oversee the video editing process. Maintain and organize the digital content library to ensure member access and content integrity. Provide training and support to speakers on using online and in-classroom technology in advance of sessions to ensure a smooth and engaging learning experience. Function 3: Collect and distribute lecture and seminar materials digitally. Maintain accurate digital records of curriculum content. Coordinate the development of course catalogs (online & print) and manage the online class registration process. Solicit member feedback through surveys and share relevant findings with program curriculum committees to support continuous improvement. Function 4: Collaborate with both internal and external technology partners to support software and database functions essential to registration, catalog creation, and other key processes. Facilitate training for staff, student workers, and highly independent volunteers, providing clear guidance while respecting varied working styles. Monitor data entry and migration to ensure accuracy, communication, and adherence to schedules. 10% Function 5: Participate in staff and Thompson Conference Center (TCC) meetings as assigned to support overall program operations. Assist with routine clerical tasks related to core responsibilities. Support cross-program activities such as OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis. Function 6: Work cooperatively and constructively with Extended Education Ventures (EEV), Thompson Conference Center (TCC), UT OLLI staff, program speakers, and volunteer member committees to achieve shared goals and maintain strong partnerships. In addition to the duties outlined, the Curriculum Coordinator will perform other responsibilities as needed to support the program's effective operation, such as attending professional development and digital training opportunities. Required Qualifications Bachelor's degree. A minimum of three years of experience coordinating or administering a program. Self-starter and self-reliant with ability to work both independently and as a part of a team. Fast learner with excellent technology skills. Experience in management of knowledge base systems and applications. Demonstrated competence with Microsoft Word and Excel. Demonstrated customer service skills and strong interpersonal skills. Ability to multitask and work efficiently with little supervision. Professional demeanor. #J-18808-Ljbffr utaustin