Legal Support Coordinator

Position Legal Support Coordinator Reports to: Director of Legal Operations Position Type: 12-month Start Date: July 2026 Compensation: $26.40 - $31.68/hour, Home Office Grade 4 At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture. The Opportunity YES Prep needs a dynamic Legal Support Coordinator with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships. To put it simply, you will keep the organization’s legal work organized, documented, and moving forward. This role manages contract workflows, supports Title IX and investigation processes, conducts legal research, and ensures required steps and timelines are followed. It’s ideal for someone who enjoys detail-oriented work, building reliable systems, and supporting complex matters behind the scenes. The Role Responsibilities include: Contract Lifecycle Management Own end-to-end contract lifecycle workflow: intake, routing for Director review, approval tracking, execution, and archiving. Maintain a centralized contract register with status, key dates, renewal timelines, and approval milestones, surfacing upcoming deadlines to the Director on a defined schedule. Preparing, tracking, and organizing contracts throughout the approval lifecycle. Maintain contract records and support Board approval processes. Draft routine legal documents (e.g., standard agreements, notices, form letters) in alignment with established templates, policies, and Director-approved standards; escalating any non-routine or novel documents to the Director before issuance. Maintain records retention policy and procedures. Flag any contracts approaching renewal, expiration, or requiring amendment and initiate the renewal workflow with sufficient lead time for Director review. SOP & Policy Maintenance Own version control and maintenance of legal operations SOPs, policy templates, and compliance documentation, surfacing documents requiring update to the Director on a defined review cycle. Draft first versions and annual updates of standard legal operations SOPs for Director review and approval. Maintain an SOP and policy library with current versions, effective dates, and next review dates, ensuring nothing goes stale without Director awareness. Coordinate cross-functional input on policy drafts as directed, gathering feedback from stakeholders and consolidating for Director review. Legal Matter Intake & Tracking Serve as the single intake point for all incoming formal legal matters, including complaints, subpoenas, custody orders, legal notices, and agency inquiries. Opening a file, assigning a tracking number, setting the response timeline, and routing each matter to the Director within one business day of receipt. Maintain a unified legal matter log with status, deadlines, assigned owner, and required next steps, providing the Director with a weekly status snapshot. Track and coordinate formal complaints, including documentation, timelines, and required responses; escalating all matters with potential legal exposure, media risk, or precedent-setting implications to the Director immediately upon identification. Support responses to subpoenas, custody orders, and legal notices in alignment with established templates, policies, and regulatory requirements. Coordinate document collection, redaction, and production. Provide document production support to the Compliance Coordinator on PIR responses as assigned; the Compliance Coordinator holds primary ownership of PIR workflow. Legal Research & Case Support Conduct legal and regulatory research; research does not include providing legal opinions or compliance determinations; findings are surfaced to the Director for all risk or interpretation decisions. Track and coordinate formal complaints, including documentation, timelines, and required responses; escalating high-risk or complex matters to the Director. Support responses to subpoenas, custody orders, and legal notices in alignment with established templates, policies, and regulatory requirements. Coordinate document collection, redaction, and production. Title IX & Investigation Process Support Managing Title IX case intake, tracking, and timelines. Ensuring required notices and documentation are completed. Coordinate with campus and HR investigators (no fact-finding). Support process and documentation for personnel and student investigations. Maintain audit-ready legal and investigation files. This role supports Title IX process administration only and does not serve as YES Prep’s designated Title IX Coordinator under 34 CFR §106.8; all determinations and formal notifications are made by or under the direction of the designated Coordinator. Compliance & Legal Training Coordination Coordinate logistics for all legal and compliance training initiatives led by the Director, including scheduling, participant communication, materials preparation, and room or platform set up. Maintain training completion records and track participation against required timelines, flagging gaps to the Director. Prepare and organize training materials, presentation decks, and reference guides as directed, maintaining a current library of training resources. Coordinate any follow-up actions or acknowledgment requirements after training delivery. External Counsel Coordination Serve as the operational point of contact for external counsel engagements: coordinating scheduling, transmitting documents, tracking deliverables, and managing communication logistics. Track all active outside counsel matters, deadlines, and open items, providing the Director with a regular status update. Process and route external counsel invoices for Director approval, verifying that billed services align with approved scope before submission. Maintain organized files for each outside counsel engagement, including engagement letters, correspondence, invoices, and deliverables. This role does not independently direct, authorize, or engage outside counsel; all decisions regarding scope and engagement are made by the Director. Additional duties as assigned by the team or department leadership. The Person We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. The Must Haves Bachelor’s degree from an accredited institution or equivalent relevant work experience. Paralegal certificate from an ABA-approved or accredited program or 2+ years of paralegal/legal operations experience. 3–5 years of experience in a legal, compliance, or paralegal role, with demonstrated ability to manage multiple active matters simultaneously. Familiarity with legal and regulatory requirements related to education, public information, and confidentiality (e.g., FERPA, TPIA/FOIA, Title IX processes). Experience drafting, reviewing, or organizing contracts and legal documents. Experience managing case files, deadlines, and documentation systems. Experience conducting legal or regulatory research and summarizing findings. Familiarity with records management and document production (including redaction). Experience managing or coordinating contract lifecycle workflows, including tracking approvals, renewals, and execution. Demonstrated ability to build and maintain organized tracking systems for multiple concurrent matters with competing deadlines. Exceptional organization and attention to detail. Strong written communication skills. Ability to manage multiple deadlines and prioritize independently. Discretion and ability to handle sensitive/confidential information. Process-oriented mindset (comfortable following and improving systems). Ability to escalate issues appropriately rather than independently interpret legal risk. Strong follow-through and documentation habits. Ability to juggle multiple tasks and initiatives at once. Ability to work outside of normal hours and on weekends. Openness to giving and receiving frequent feedback. Ability to maintain emotional control under stress. Ability to work urgently in a fast-paced and results-oriented environment. Creates and maintains positive working relationships on a team and/or in a highly collaborative environment. A dedication to learn, grow, and develop as a professional. The Must Have Beliefs Belief in and commitment to the mission and core values of YES Prep Public Schools. Desire to disrupt systemic status quos in education. Willingness to go above and beyond to disrupt said status quos. Passion to develop resiliency through a relentless pursuit of jaw-dropping results. Conviction that high expectations + high accountability = high performance and high growth. The Nice to Haves Paralegal certification (CP, ACP, or equivalent). Master’s degree in Legal Studies, Public Administration, or related field. Title IX investigator or coordinator training (process-focused). Records management certification (CRM). Training in contract lifecycle management systems. Experience working in K–12 education, higher education, or public sector. Bilingual – Spanish. The Perks Compensation – This position is an hourly, non-exempt position; offers commensurate with experience. Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits. Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan. Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar. Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure. Professional Development – YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development. Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well. YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood. #J-18808-Ljbffr YES Prep