Site Office Manager

Job Description

Job Description

About E-J 
The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $1 billion. With over 4,500 employees across 33 offices nationwide, E-J delivers full-service electrical solutions for mission critical / data centers, rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over 125 years of reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit 

 
Title/Role: Site Office Manager
Division: Large Specialty Projects
Location: Saline, Michigan
Reporting to : Vice President – General Manager

 
Position Summary: 
E-J Electric Installation Co. is seeking a highly organized and resourceful Office Manager to provide dedicated support to the project team in Saline, Michigan. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.

• Manage the commercial and logistical support tasks associated with the Barn (data center) Project Site Office
• Manage the Administration of Hiring Members of the IBEW
• Maintain Employment and Layoff Documentation for Members of the IBEW     
• Prepare, format, and proofread correspondence, presentations, and reports when required
• Assist with meeting preparation, including agendas, materials, and follow-up on action items
• Help coordinate office staff-related events

• Anticipate the needs of multiple managers/executives and proactively manage schedules and shifting priorities
• Manage/Coordinate Routine Office Functions including but not limited to:
  • Conference Room Scheduling
  • Internet Access Contract
  • Cleaning Services
  • Waste Water Maintenance
  • Personnel Attendance Tracking/Scheduling
  • Office Supply Management
  • Process Hiring Documentation
• Draft and edit business correspondence as requested with a high level of accuracy and professionalism
• Prepare briefing materials and presentations for  specified meetings
• Coordinate cross-departmental communication on behalf of supported managers/executives
• Track and follow up on action items to ensure timely completion
• Support special projects and initiatives as assigned

• 5+ years of experience  managing an office, including facility service contracts and administration of a hiring process
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency in Microsoft 365

• Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
• Professional demeanor and strong interpersonal skills

• Experience in the construction or electrical contracting industry

• Leading Electrical Contracting Organization Nationwide  
• Oldest Family-Owned and Operated Electric Contractor since 1899  
• Job training and mentorship  
• Competitive compensation packages  
• Comprehensive benefits, including medical, dental, and 401K plan  
• Paid holidays and vacation  
• Merit-Based Bonus  
• Tuition Reimbursement Program 

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