Special Education Coordinator

Job Description

Key Responsibilities

1. Special Education Compliance & Accountability

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• Maintain and update the school's special education compliance calendar and ensure all required actions are completed by their deadlines.
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• Execute and track evaluations, eligibility meetings, IEPs, reevaluations, amendments, progress reports, and other required special education activities.
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• Complete required special education documentation and maintain accurate student records.
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• Execute and monitor compliance with IDEA, Section 504, OSSE requirements, and District of Columbia regulations.
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2. IEP & Evaluation Management

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• Serve as the back up case manager or primary coordinator for assigned students and personally manage the IEP process from beginning to completion.
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• Draft and complete IEP documents, including present levels, goals, accommodations, services, and other required components.
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• Facilitate IEP Team meetings and ensure required participants have an opportunity to provide input.
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• Create and coordinate initial evaluations, reevaluations, eligibility meetings, and related documentation for all stakeholders
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• Track all evaluation and IEP timelines and take action to ensure all deadlines are met.
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3. Service Delivery & Student Outcomes

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• Review each student's IEP and communicate required services, accommodations, and modifications directly to the staff responsible for implementation.
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• Create and maintain service schedules for special education and related services.
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• Regularly verify that IEP services are actually being delivered as required.
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• Review service logs, teacher documentation, and other evidence of service delivery.
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• Follow up with staff when services are missed, incomplete, or incorrectly delivered.
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• Coordinate transition planning for students preparing for graduation and postsecondary education, employment, or independent living.
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4. Staff & Family Support

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• Meet and provide assistance to teachers and service providers to review student needs, accommodations, services, and progress.
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• Respond to parent/guardian questions and concerns and ensure timely follow-up.
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• Participate in difficult or complex parent meetings and help resolve concerns related to special education services.
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5. Other

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• This role is supports all special education activities and will fill in the absence of the case manager
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• Transition Planning
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• 504s
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• Other tasks as assigned.
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