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New Business Intake Coordinator- Chicago

$55k - $85k

Direct Counsel

New Business Intake Coordinator

A national law firm is seeking a New Business Intake Coordinator. The ideal candidate will be responsible for maintaining daily workflow, running conflict checks, making client matter adjustments, and assigning client matter numbers for the firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.

Core Responsibilities
  • Complete detailed conflict of interest report including necessary internet searches
  • Consult the NBI Reference Manual for proper procedures and information
  • Assign client matter numbers
  • Notify attorneys of issues for matter opening process
  • Assign affiliations for all client matters
  • Maintain all client matter modifications
  • Process Dunn and Bradstreet reports (DNBi)/Hoover
  • Maintain system integrity and database clean up
  • Complete exiting attorney reports and requests for attorney to close client/files
  • Process all client matter re-openings (re-run conflict report and communicate new issues to appropriate attorney. This process will involve waiting for approval before re-opening)
  • Maintain client and employee confidences; protect operations by safeguarding confidential information
  • Take initiative to train and mentor new NBI hires, staff and attorneys on NBI policies and procedures
  • Work efficiently and prioritize tasks in a fast-paced environment
Experience and Education
  • 2 years NBI/Conflicts experience.
  • Prior legal industry new business intake/conflicts experience preferred.
  • Preferred: Bachelor's degree or combination of education and experience
Skills & Abilities
  • Proficient in MS Office applications;
  • Proficient in computerized Conflicts/Workflow software;
  • Excellent analytical and research skills;
  • Ability to compile, review, determine and communicate conflicts issues based on a variety of information;
  • Good judgment in determining when assistance is needed in communicating with attorneys and legal assistants on varied issues involving conflicts and maintaining client files.
Salary and Benefits:
  • Salary: $55k/yr -$85k/yr depending on experience
  • Benefits: Comprehensive Benefits
  • Onsite work schedule
Vacancy posted 3 days ago
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