Business Coordinator

Business CoordinatorThe Kellogg School of Management at Northwestern University offers multiple unique programs to give our MBA students an opportunity to engage in learning across disciplines. These programs are supported by the Kellogg Academic Department infrastructure that provides high-level support to academic department faculty, PhD students, visitors, and staff. Reporting to the Associate Director, the Business Coordinator is an integral part of the Kellogg Academic Departments infrastructure by providing high-level administrative and financial support. This role is responsible for excellent client service delivery to faculty, students, and visitors while supporting both academic programming and departmental operations. As a member of the academic departments' administrative team, this role coordinates research seminars, faculty recruiting events, and other academic events, managing logistics such as scheduling, travel arrangements, and visitor hospitality. The position also supports faculty activity reporting and monitors PhD student status and progress. The Business Coordinator is responsible for timely and accurate processing of financial transactions, including reimbursements, invoice payments, contracts, and related documentation, in compliance with university policies. The role also coordinates the hiring and payment of independent contractors, temporary employees, and student staff in alignment with HR and financial guidelines and contributes to the development and administration of annual budgets, fiscal resource allocation and expense tracking. In addition, this role provides support for departmental operations, including managing supply orders, maintaining existing stock, technology inventory management, assisting with office space coordination, and responding to and elevating departmental requests to the correct stakeholders. The Business Coordinator collaborates with faculty, staff, and university offices to ensure smooth execution of department events, financial processes, and daily operations.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.Minimum Competencies: (Skills, knowledge, and abilities.)Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and databases; quick to learn new platforms.Strong customer service skills with the ability to build and maintain client relationships.Excellent organization, time management, and communication skills (written and verbal).Detail-oriented and efficient, with a strong focus on accuracy.Adaptable and collaborative, able to work independently and in fast-paced team environments.Target hiring range for this position will be $60,000 - $63,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits: At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at to learn more.Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement.