Administrative Assistant (upon completion of application email Principal Robert Gilbert @ rcgilbert@huntsville-isd.org)

Administrative Assistant - HS

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

High school diploma or GED

Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles

One to three years secretarial experience, preferably in public education environment

Records, Reports, and Correspondence

Prepare written correspondence forms, schedules, or reports. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested using personal computer. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. Maintain school calendar of events.

Reception and Phones

Schedule meetings and appointments and maintain calendar for principal. Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files Huntsville ISD

Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, and office communication. Update handbooks and other documents as assigned.

Accounting and Inventory

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. Prepare and process purchase orders. Receive, store, and issue supplies and equipment Prepare and make cash deposits for activity account(s). Assist with coordination of faculty meetings and campus activities. Assist with campus budget preparation.

Other

Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality

Monitor the work of office personnel.

Personal computer, printer, copier, fax machine, and calculator

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolong use of computer.