Administrative Assistant III- Apprenticeship & OJT

Administrative Assistant III-Apprenticeship & OJT

Retirees of the Texas Teachers Retirement System (TRS) may apply. Consistent with district policy SD-7.17 "Employment of Retirees," selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges. As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.

Wage/Hour Status: Nonexempt

Pay Group: P20 Salary Plan

Primary Purpose: Implement and provide support for the Apprenticeship Coordinators, principals and stakeholders located with Windham School District and work collaboratively within WSD and the Texas Department of Criminal Justice departments.

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school or hold GED.

Three years of full-time, wage-earning general clerical, secretarial, or administrative support experience.

Type 45 net words per minute with no more than ten errors on the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

Knowledge of contemporary job training practices and programs including vocational training, apprenticeship or on-the-job training programs.

Skill to communicate ideas and instructions clearly and concisely.

Skill to interpret and apply rules, regulations. Policies and procedures of WSD and United States Department of Labor Federal laws.

Skill in the use of Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook.

Skill to prioritize work and meet deadlines.

Ability to organize and maintain correspondence and files.

Major Responsibilities and Duties:

1. Track the apprenticeship/OJT program training.

2. Update and maintain apprenticeship program records.

3. Provide campus level training and assistance for apprenticeship/OJT programs

4. Compose correspondence as needed.

5. Assist departmental administrator with various assignments and special projects as needed.

6. Maintain records and prepare reports as required or needed.

7. Audit records and reports for accuracy.

8. Coordinate with WSD divisions of operations and instruction to provide, process, and analyze data on apprenticeship programs in order to report, and improve effectiveness.

9. Perform other duties as assigned.

Policy, reports, and Law:

10. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

11. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.

12. Follow Windham School District policies and procedures in completing assigned job duties.

13. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities: None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands:

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands:

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.