Financial Associate

Financial Associate

Organization: Rehabilitation & Correction - Operation Support Center

Work Location: DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223

Primary Location: United States of America-OHIO-Franklin County-Columbus

Compensation: $23.65

Schedule: Full-time

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Accounting and Finance

Technical Skills: Computer Literacy, Accounting and Finance, Communications, Customer Service

Professional Skills: Attention to Detail, Customer Focus, Problem Solving, Teamwork, Verbal Communication

Agency Overview

Who We Are… Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at

Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none!

Job Description

Job Duties:

• Requires some knowledge of accounting systems and procedures to serve as payroll officer for institution
• Verifies accuracy of information in Time Editor within Kronos (e.g., corrects missed punch adjustments)
• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g. applies correct pay rules, holiday group codes, union codes)
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leave, overtime, schedule changes)
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed)
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines)
• Calculate and/or post time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments)
• Enters deductions and withholdings
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and pay-roll deductions (e.g., credit union, uniform allowance, union dues)
• Processes taxes, federal, state, local and school district
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours)
• Run and reviews Kronos reports (e.g., missed punches, ID no match, sick and overtime in the same week, sick and holiday same week, absentee report)
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms)
• Responds to and research if needed employee questions regarding payroll matters
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll
• Alerts supervisor to problem situations
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g. conversion forms, confidential mailing, warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Research OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contact supervisors and employees to discuss correct discrepancies

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.