Workplace Coordinator

Workplace Coordinator

Irvine, California, United States

Startups don't succeed because everything goes according to planthey succeed because talented people figure things out. That's what our team does every day. As a startup incubator and enterprise growth partner, we help entrepreneurs and organizations turn ambitious ideas into thriving businesses. From launching new ventures to accelerating growth for established companies, we thrive at the intersection of entrepreneurship, innovation, and execution.

We're looking for a Workplace Coordinator who is energized by variety and is comfortable wearing multiple hats. The ideal candidate is someone who anticipates needs before they arise, catches the details others miss, approaches challenges with creativity, and isn't afraid to roll up their sleeves to get things done. They contribute to the heartbeat of the office by building genuine relationships across all levels and keeping countless moving pieces running seamlessly behind the scenes.

At Cie, you won't just watch companies growyou'll grow alongside them. This early-career opportunity offers a launchpad that will allow you to own high-impact projects, bring innovative ideas to life, expand beyond your comfort zone, and build your toolkit by learning from the experts who have launched, scaled, and navigated the challenges of growing companies.

This role will be 100% on-site at our brand-new Irvine, CA headquarters.

What you'll achieve in your first year:

• Thrive in a Startup Environment: Build the agility, resourcefulness, and business instincts needed to navigate a fast-moving environment. You'll learn to embrace ambiguity, tackle new challenges, manage competing priorities, and develop the foundation for long-term career growth.
• Become a Trusted Connector: Build authentic relationships across all levels of the organization, from teammates and executives to founders and external partners. You'll become a go-to resource who helps foster collaboration, keeps people connected, and ensures things run smoothly behind the scenes.
• Build the Foundation for a Thriving Workplace: Develop high-impact processes, create efficient systems, and manage the details that allow teams to move quickly, collaborate seamlessly, and focus on building what's next.

How you'll make an impact:

• As part of the office administration team, you will be responsible for the smooth and efficient day-to-day operations of the office.
• Be the ambassador of our company, managing relationships with internal and external stakeholders, leaving a lasting positive impression.
• Maintain a productive and energized office environment by procuring and managing inventory of team-favorite snacks, beverages, and essential supplies, ensuring our team has what they need to excel.
• Organize travel needs by booking and coordinating travel arrangements, including flights, hotels, and ground transportation, ensuring smooth and efficient journeys.
• Plan and execute exciting and memorable events, such as go-karting, virtual games, and trips to Catalina Island, fostering a positive and engaging company culture.
• Manage catering for in-office meet & eats.
• Maintain a pristine and organized working environment, ensuring the front desk, kitchen, office supplies, and snacks are kept in order, creating a professional and welcoming atmosphere.
• Take charge of mail management, including preparing outgoing mail, collecting mail, and receiving all deliveries promptly and accurately.
• Demonstrate exceptional calendar scheduling and organizational skills while providing extensive administrative support to the C-suite.
• Improve business operation processes to increase efficiency and impact of the administration team.

What you'll bring to the table:

• 2+ years of experience in a similar role
• Exceptional organizational and planning skills
• Ability to manage and prioritize multiple projects simultaneously
• Unwavering attention to detail, ensuring accuracy and precision in all tasks and communications
• Adept at anticipating office, employee, and executive needs, taking preemptive action where possible
• Possess a professional demeanor and ability to maintain composure in high-pressure situations
• Proven ability to thrive in ambiguity, embracing challenges with a proactive and creative "figure it out" attitude
• Strong verbal and written communication skills, with the ability to interact confidently and effectively with stakeholders, including C-suite executives
• Excellent written communication skills, with the ability to draft clear, concise, and professional documents
• Strong work ethic and dedication to achieving results, going above and beyond to deliver excellence
• Resourcefulness, consistently finding innovative solutions and efficiently accomplishing tasks with an impact-oriented mindset

Beyond the paycheck:

At Cie, we're looking for bright, independent, self-motivated, and experienced people who have an entrepreneurial spirit and passion for technology. Our compensation package consists of a full suite of benefits to support our growing team.

• Profit Sharing: You get a piece of each of our start-ups and share in end-of-year company profits
• Health/Benefits: Medical, Dental, and Vision coverage with generous employer allowance + 100% employer-paid Life & Disability Insurance
• PTO: Generous PTO offering & 10 company holidays + yearly floating holiday
• Investing for the future: 401(k) with employer match
• Office Perks: Onsite gym, monthly catered lunches, quarterly teambuilding activities, and a brand-new office with a stocked kitchen, games, and food options onsite
• The right gear: All the technology and assets you need to drive results