Senior Administrative Assistant

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Our client is seeking a highly organized, proactive Senior Administrative Assistant to support leadership within a leading life sciences consulting firm. This is a high-touch executive and project support role focused on partnering closely with Managing Directors and other senior leaders while contributing to business development, project coordination, and team operations. The ideal candidate is confident, tech-forward, and thrives in a collaborative consulting environment where anticipating needs, managing priorities, and improving processes are highly valued. Hours are generally 8:30\/9:00am-5:00\/5:30pm, and the role follows a flexible hybrid schedule after an initial onboarding period.
Key Responsibilities:

• Provide dedicated support to Managing Directors and senior leadership team members
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel arrangements and urgent travel requests
• Track project budgets, invoicing processes, and project documentation
• Support business development initiatives and opportunity tracking
• Maintain and update Salesforce records and leadership-related data
• Attend meetings, take notes, track action items, and support Centers of Excellence and internal leadership initiatives
• Prepare reports, materials, presentations, and administrative documentation
• Anticipate executive needs and proactively identify solutions and efficiencies
  Qualifications:
  • 3+ years of Administrative Assistant, Executive Assistant, or related support experience
  • Bachelor's degree preferred
  • Strong calendar management and scheduling expertise
  • Experience managing projects, timelines, and multiple priorities simultaneously
  • Salesforce experience preferred
  • Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel
  • Strong written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Experience leveraging AI tools, automation, or technology to improve productivity preferred
  • Ability to manage up, think ahead, and proactively solve problems
    Compensation\/Benefits:
    • Up to $90K base salary + discretionary annual bonus
    • Medical, dental, and vision benefits
    • PTO package
    • Federal holidays
    • Hybrid schedule after onboarding period
    • Quarterly company events, philanthropic initiatives, family gatherings, and holiday celebrations
      
      
      A1473842NY-Perm_1789050865
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