Administrative Assistant AP

General Administrator Construction (Accounts Payable)

Location: Houston TX (On-site)

Type: Full-Time

Compensation: Range DOE

About the Role

Were a growing construction company looking for a dependable organized General Administrator to keep the office running and our payables on track. This is a hands-on role for someone who knows how construction works: subcontractors vendors job costing and the pace of active projects. Youll be the go-to person for office operations and a key part of keeping our books accurate and our vendors paid on time.

What Youll Do

• Manage the full accounts payable cycle: receive code and enter vendor and subcontractor invoices by job and cost code
  
• Match invoices to purchase orders subcontracts and delivery tickets; get field and PM approvals before payment
  
• Prepare weekly check runs and payment batches for approval
  
• Track and collect lien waivers (conditional and unconditional) with each payment
  
• Keep vendor files current including W-9s certificates of insurance and subcontract agreements
  
• Reconcile vendor statements and resolve discrepancies
  
• Support job cost reporting and month-end close
  
• Handle general office administration: phones correspondence filing office supplies and scheduling
  
• Assist with project documentation permits and coordination between the office and the field
  
• Help with 1099 prep at year-end
  

Requirements

What Were Looking For

• 3 years of administrative or accounts payable experience in construction or a related trade
  
• Working knowledge of Jonas Construction Software (strongly preferred)
  
• QuickBooks experience is a plus
  
• Understanding of job costing lien waivers retainage and subcontractor compliance
  
• Strong attention to detail and the ability to manage deadlines across multiple jobs
  
• Proficient in Microsoft Office especially Excel and Outlook
  
• Clear communicator who can work with vendors subs project managers and field crews
  
• Self-starter who can own the office without constant direction
  

Relevant construction office experience outweighs formal education. If youve kept a construction office organized and the payables clean we want to hear from you.

Benefits

Why Join Us

• Stable growing company with steady project work
  
• Small team where your work is visible and valued
  

Required Skills:

2 years of administrative or accounts payable experience in construction or a related trade Working knowledge of Jonas Construction Software (strongly preferred) QuickBooks experience is a plus Understanding of job costing lien waivers retainage and subcontractor compliance Strong attention to detail and the ability to manage deadlines across multiple jobs Proficient in Microsoft Office especially Excel and Outlook Clear communicator who can work with vendors subs project managers and field crews Self-starter who can own the office without constant direction

Required Education:

Prefer work experience.