Executive Assistant/Office Manager

Overview Direct Hire Recruiter @ Burnett Specialists / Choice Specialists: Legal | Marketing | Human Resources | Administrative Office Manager and Executive Assistant to CEO- Missouri City, TX Responsibilities Executive & Corporate Support Manage complex, ever-changing calendars with frequent last-minute updates and shifting priorities. Coordinate meetings with stakeholders, staff, and customers; prepare briefing materials, agendas, minutes, and track follow-up actions. Coordinate high volume international and domestic travel (commercial and private jet), including detailed itineraries, visa arrangements, and logistics. Track deadlines, business initiatives, and strategic projects, ensuring timely completion and follow-through. Coordinate with external service providers and suppliers as needed. Handle management expenses reporting. Maintain confidential files and sensitive information with the utmost integrity. Office Administration Serve as the primary point of contact at reception, ensuring all visitors and callers are greeted professionally and that the office presents a welcoming, polished environment. Oversee the maintenance and cleanliness of the office by coordinating with cleaning services, building management, and maintenance vendors as needed. Manage office supplies, including stationery and kitchen provisions, to ensure all areas are well stocked and organized for staff use. Uphold a high standard of presentation in all written and verbal communications. Anticipate needs, proactively resolve scheduling conflicts, and remove roadblocks. Coordinate logistics and communications across multiple time zones. Competencies Minimum 10 years? experience as an Executive Assistant to a CEO, Founder, or UHNWI, alongside administration roles. Prior experience working with a family office or in a dual business/personal support role. Demonstrated ability to handle complex, ever-changing and confidential matters with discretion and professionalism. Strong organizational skills with acute attention to detail. High emotional intelligence and executive presence. Excellent communication and writing skills. Advanced proficiency in Microsoft Office, Google Workspace, and productivity tools. Flexibility to provide support outside normal business hours as needed. Qualifications Experience in fast-paced startup environment. Familiarity with offices associated with manufacturing facilities and/or warehouses. Calm under pressure, resourceful, and solutions-oriented. Highly polished, well-spoken, and culturally aware. Comfortable interfacing with high-profile individuals and VIPs. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Management Industries: Office Administration Get notified about new Executive Assistant jobs in Missouri City, TX . #J-18808-Ljbffr Burnett Specialists Staffing | Recruiting