Administrative Assistant

Job Description

Job Description

Job: Administrative Assistant

Pay: $20 - $25/hr

Location: Rancho Cordova, CA

Schedule: M - F Business Hours 

Full Time, Temp-to-Hire 

Excellent Benefits Including: Medical, Dental, Vision, & More...

Administrative Assistant Job Description :

PrideStaff is partnering with a local plumbing business who is seeking an Administrative Assistant. The Administrative Assistant will report to the Office Manager, ensuring smooth office operations by maintaining accurate logs, track critical milestones, communicate with General Contractors and execute daily assignments. The ideal Administrative Assistant has multiple years of experience in a similar business role, is a certified notary public, has extensive experience with Excel, GoCanvas, OneDrive, Bluebeam, Outlook, and delivers clear verbal and written communication skills. The Administrative Assistant is a full time, temp to hire position in Rancho Cordova, CA.

Administrative Assistant Duties & Responsibilities:

• File & Track Notices & Set up Supply House Accounts For Each Project
• Manage Plan Bins (Create, Organize, & Clean Out) & Handle Printing Company Pickups or Deliveries 
• Update The Master Bidding Spreadsheet Weekly & Follow up With General Contractor’s (GC’s) Bi-Weekly or Within 24 hours For Prevailing Wage Projects 
• Collect & Track Field Reports Via Go Canvas Weekly, Emailing Them to GC’s Upon Request 
• Submit DAS 140 & CPR Forms For New Projects, Collect Subcontractor Reports Weekly, Enter Certified Payroll Into The DIR Website, & Track/Submit Confirmation Reports to GC’s Weekly
• Collect & Submit As-Builts, Warranty Documents, & O&M Manuals to GC’s as Projects Finish 
• Collect, Track, & Save Weekly Safety Meeting Minutes, Providing Them to GC’s Upon Request 
• Update & Distribute The Weekly Progress Report to The Team For Review 
• Collect, Submit, & Track Weekly Quality Checklists & Create/Distribute Emergency Action Plans (EAP’s) For New Projects 
• Complete Start-Up/Closeout Checklists, Order Local Business Licenses, & Update The Company Website With Current Project Photos & Info
• Track Fingerprinting Requirements For School Districts, Colleges, & Manage Monthly Subcontractor Insurance Certificates, & Update/Distribute The KSP Project Contact List
• Submit & Track Prequalification Applications For Public Entities Such as School Districts, Colleges, & Counties Monthly 
• Assist With Additional Business Needs as Requested 

Administrative Assistant Requirements & Qualifications:

• High School Diploma or Equivalent Required
• 2+ Years of Administrative Assistant Experience Required 
• Solid MS Office, Excel, Bluebeam, Outlook, GoCanvas, OneDrive, & Windows Explorer Skills Required 
• Must Hold a Certified Notary Public Certification
• Customer Service Focused With Superb Verbal & Written Communication Skills 
• Has Excellent Attention to Detail & Organizational Skills 

PrideStaff Hiring Requirements:

• Must be 18+ Years Old
• Must be Willing to Submit to a Pre-Employment Background Check
• Must be Willing to Submit to a Drug Screen
• Must be Able to Provide Proof of Eligibility to Work in The U.S.

Enhance your career with a full-time job, with a great company, competitive wages, and let PrideStaff support you in your future employment endeavors. Your future starts with PrideStaff!