Office Administrator - Irvine, CA

Industry

Water

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people. 

As an Office Administrator on our team in Irvine, CA, you will perform a wide variety of administrative and staff project support services. You will be accountable for coordination of project deliverables, processing invoices, scheduling meetings, calendar maintenance and travel itineraries. 

You’ll also assist the team with maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives. Join us and we will assist in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here's what you'll need

• High School diploma or equivalent 
• At least 5 years or more of administrative experience 
• Advanced Level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams)  
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork. 
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. 

Ideally, you’ll also have: 

• College education or degree 
• Experience working with high-level clients and executives

Posted Salary Range: Minimum

59,100.00

Posted Salary Range: Upper

75,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $59,100.00 to $75,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 06, 2024. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Irvine	California	United States