Administrative Assistant II - Human Resources

Job Description

Job Description

Hattie Larlham is seeking a highly organized, detail-oriented Administrative Assistant II to support our Human Resources team. This vital role works closely with the Vice President of Human Resources and other HR staff to ensure accurate communication, documentation, and employee recordkeeping. The ideal candidate will demonstrate a strong commitment to our mission and core values, deliver excellent customer service to internal and external stakeholders, and maintain confidentiality while managing a wide range of HR administrative tasks. This position is perfect for a proactive professional who thrives in a fast-paced, mission-driven environment.

Opening:

• Human Resources Administrative Assistant II
• 1st Shift: Monday – Friday 8am - 4:30pm, and variable for evening/weekend assignments when attendance is required.
• Location: Mantua - northern Portage County, less than 10 minutes from the 1-480 ramp in Streetsboro, OH.

Duties:

• Assist in drafting and distributing employee communications, flyers, and updates via the Employee Engagement Portal.
• Maintain and update key HR documentation, including the Employee Handbook and Administrative Policy Manuals.
• Organize, file, and date-stamp personnel documents in compliance with policy and confidentiality standards.
• Enter and update employee records in HRIS, including new hire data and employment status changes.
• Manage the Vice President of HR’s calendar and schedule meetings or changes as needed.
• Respond to HR inquiries via email, mail, phone, and walk-ins with professionalism and timely follow-up.
• Prepare and present materials for new hire orientation and create welcome packets.
• Maintain compliance tracking for licenses, certifications, background checks, and employee documentation.
• Provide cross-trained support for HR functions including audits, I-9 verification, and personnel database management.
• Perform other related duties as requested by the direct supervisor.

Qualifications:

• High school diploma or GED.
• Minimum of two (2) years of clerical or secretarial experience in a front office setting required.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, standard office equipment (computer, phone, copier, etc.).
• Ability to multi-task, complete assigned duties with frequent interruptions.
• Ability to read, write, comprehend the English language, see and hear.
• Valid driver's license.
• Ability to travel within the state of Ohio required.

Rewards & Benefits:

• Competitive Rates - Commensurate with experience.
• Earned Wage Access – Access your earned wages prior to Pay Day!
• Bonuses - Earn up to $2000 for each friend or family member we hire after you tell them about the great job opportunity you've discovered working at Hattie Larlham.
• Paid Training - Learn your role with hands-on position specific training.
  
• Get Recognized – Your hard work will be rewarded with special event meals, gift card drawings, service recognition, awards, and numerous opportunities to win things like tickets, gift cards, and so much more!
• Paid Time Off - Work hard and relax. We all need a vacation every now and then and it's pretty cool when we're paid to relax! PTO is available at 24 hours/week and you get six (6) paid holidays when you're full-time.
• Wellness - Health Insurance Eligibility 1st of the Month After Hire – multiple Medical Plan Options, Dental, and Vision Plans, Free Life Insurance Policy, Employer Match Retirement Program, Employee Referral Bonus Program, and much more.
• Career or Stepping-Stone - With several employees with over 40 years of service, you too just might want to stay here awhile. If you are in college for a career in the medical field, Hattie Larlham is the perfect place to get hands-on experience for your chosen career.

About: Hattie Larlham is a not-for-profit disability service organization providing care and support to over 1,600 children and adults throughout Ohio. Because we believe life is sacred, Hattie Larlham enhances the quality of life for people with intellectual and developmental disabilities and their families through our commitment to comfort, joy and achievement. Our compassionate and dedicated staff focuses on creating a nurturing environment in which individuals have opportunities to learn, have fun, feel safe, loved, and make choices about what happens in their lives.