Admissions and Records Officer - Registrar (CS26-249)

Salary: $32,000.00 - $40,000.00 Annually
Location : Edwardsville, IL
Job Type: Full Time
Job Number: 01283
Organization: Registrar
Opening Date: 05/15/2026
Closing Date: 5/29/2026 11:59 PM Central
FLSA: Determined by Position


Description

Admissions and Records Officer - Registrar (CS26-249)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer - Registrar (CS26-249) . As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Evaluate student records for completion degree requirements.
• Create and process applications for graduation on Banner, post degrees, inactivate applications and move applications to a different term.
• Notify students, program directors, and advisors of degree deficiencies.
• Order diplomas.
• Explain graduation policies and procedures, handle inquiries and complaints regarding graduation, handle inquiries regarding CAPP (Curriculum, Advising, & Program Planning) and Degree Works evaluations and perform DegreeWorks adjustments.
• Prepare correspondence needed for graduation processing.
• Determine commencement eligibility.
• Maintain graduation statistics, assist with preparation of commencement program, prepare for commencement ceremonies.
• Scan, perform quality assurance review, and link graduation documents using Perceptive Content optical imaging software.
• Communicate policy such as continuous enrollment, time limits, and Graduate School completion deadlines.

FLSA: Non-Exempt
Minimum Acceptable Qualifications

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

-High school diploma or equivalent.
-Any one or combination totaling three (3) years (36 months) from the categories below:
course work in any discipline as measured by the following conversion table or its proportional equivalent:
--30 semester hours equals one (1) year (12 months)
--60 semester hours or an Associate's Degree equals eighteen months (18 months)
--90 semester hours equals two (2) years (24 months)
--120 semester hours or a Bachelor's degree equals three (3) years (36 months)
--work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Working knowledge of Banner 9 information system (student module), CAPP (Curriculum, Advising, & Program Planning) software, Degree Works, Microsoft Office software, Perceptive Content optical imaging software, Argos and E-Print. Working knowledge of Kuali Build and ProQuest. Working knowledge of Diplomatic software. Extensive knowledge of University Academic policies, especially those related to graduation, grading, and academic history. Knowledge of Graduate School policies and deadlines. Detailed knowledge of Registrar's Office policies and procedures, General Education program requirements, and the Illinois Articulation Initiative (IAI). Working knowledge of major and minor department requirements.Must have good interpersonal communication skills and mathematical skills and the ability to analyze situations as they relate to various academic policies and procedures. Must have excellent data entry skills. Must have the ability to maintain professionalism in various situations, including highly sensitive and/or stressful ones.

Supplemental Information
Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.


Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number: 2756 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at:


Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the


Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at View phone number on click.appcast.io or via email at:


EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.
We value your interest and look forward to reviewing your application. For questions or more information, please email
SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time employees receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit:
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Do you currently possess a Bachelor's Degree in the subject or a related field as specified in the minimum qualifications? If YES,please indicate the area of your degree.
Required Question