Deputy Court Clerk

The Deputy Court Clerk position works under the direction of the Court Clerk. This role performs a broad range of clerical duties related to court activities in compliance with state/local laws and city policies. The candidate will prepare, review, process and monitor criminal cases filed in the Municipal Court, as well as enter data and maintain the status of court cases on a computer system. This position has three (3) levels of degree, depending on actual experience.

Duties, Functions and Responsibilities:

• Respond to customers regarding legal options to satisfy cases, including fines, trials or hearings, driver’s safety, warrants, extensions, postings of bonds, filing motions and others as appropriate to criminal and administrative case types.
• Receive and apply payments as appropriate; determine applicable fees, enter information into computer system; make changes, provide receipt of payment and ensure accurate account maintenance.
• Balance daily funds collected, prepare deposits and assist in the safekeeping of cash assets.
• Update case files in the Court’s software system as contact is made with customers, judges, prosecutors, defense attorneys, and others.
• Prepare, review and process legal documents, correspondence, motions, and orders.

Knowledge, Skills, and Abilities:

• Typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
• Apply appropriate laws, policy or procedures dependent on circumstances. Retain knowledge of historical laws and procedures.
• General computer operations, with a specific familiarity with Microsoft Office software.
• Office machines, such as a scanner, computer, copier, and fax machine; and office practices and procedures.
• Able to maintain a pleasant and courteous demeanor working in a fast-paced environment.
• Establish and maintain an effective working relationship with all levels of management, City officials, vendors, other employees, and the public.
• Communicate effectively in person, by telephone, and by e-mail with all levels of management, City officials, vendors, other employees, and the public.
  

Minimum Qualifications:

• High School diploma/GED required.
• Two (2) years of experience in administrative work preferably in a municipal setting or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Must obtain Municipal Court Clerk Level I Certification within 12 months of hire, if not currently certified.

Preferred Qualifications:

• Municipal Court Clerk Level I Certification
• Associate’s degree or equivalent in public or business administration, or related field.
• First Aid and CPR/AED
• Bilingual (Spanish/English)

Other Requirements:

• Valid Texas Class C Driver’s License with a satisfactory driving record, as defined by City policy

Supervisory Responsibilities:

• No

Compensation

Location

Working Hours

Notes to Candidate

The City of Manor employment application is an official document; incomplete applications will not be considered. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

• Must be able to pass a background investigation and criminal history check.
• Proof of citizenship and/or eligibility to legally work in the United States.
• Must submit to and pass a pre-employment drug test.

City of Manor is committed to compliance with the American Disabilities Act & Accommodations Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at View phone number on click.appcast.io.

FULL JOB DESCRIPTION ON WEBSITE