Accountant & People Admin

Staff Accountant & People Ops Administrator

Location: Orlando, FL 32819

Type: Full-time | Onsite 5 days/week

Reports to: Controller

Compensation: $60,000 – $70,000 based on experience

About the Opportunity

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two — reporting directly to the Controller.

This is a great opportunity for someone with 2–3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. You'll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the company's continued growth.

Accounting - 80%

Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, and documentation

• Maintain clean vendor/subcontractor files and consistent controls

• Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees

• Support payroll processing with ADP and resolve issues quickly and accurately

• Track and process employee changes that impact payroll and benefits

Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups

• Monthly bank and credit card reconciliations with clean supporting schedules

Month-End Close Support

• Execute close checklist items, supporting schedules, and reconciliations

• Help produce timely month-end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

• Support job-costing workflow and ensure proper coding and visibility

• Partner with Project Managers to keep cost data clean and actionable (training provided)

HR Admin / People Ops - 20%

This is operational HR administration, not HR strategy.

• Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness

• Offer letter and admin support: templates, e-sign, and document collection

• Benefits and admin coordination: employee changes, enrollments, and vendor coordination

• Maintain employee files, acknowledgements, compliance items, and key dates

Automation & Process Improvement

This role isn't just about maintaining the status quo — our client wants someone who actively looks for ways to improve the work:

• Standardize intake, naming conventions, and documentation

• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)

• Help improve reporting visibility across the team

Tech Stack

• Payroll: ADP

• Accounting: QuickBooks Online (QBO)

• Operations/Job Costing: Procore (integrated with accounting workflow)

What We're Looking For

Required

• 2–3 years of accounting operations experience

• Strong AP, reconciliations, and month-end support fundamentals

• Experience supporting or coordinating payroll runs (ADP experience a plus)

• High ownership, accuracy, and deadline discipline — you close loops

• Tech-forward: comfortable learning systems quickly

• Strong communicator with vendors, colleagues, and leadership

• Bachelor's degree in accounting or a related field

Preferred

• QBO experience (bank rules, recurring transactions, reporting)

• Procore exposure or construction/job-costing familiarity

• HR admin experience (onboarding or benefits coordination)

• Experience documenting processes or improving workflows

What Success Looks Like (First 90 Days)

• AP is predictable, clean, and current — no vendor surprises

• Payroll support runs smoothly with clean cutoffs and minimal corrections

• Reconciliations are timely and month-end close stays on schedule

• Onboarding is consistent and documented

• You implement 2–3 workflow improvements that reduce manual work

Compensation & Growth

• Salary: $60,000 – $70,000 based on experience

• Full benefits package

• High visibility and real responsibility with a clear path into senior accounting or Controller-track work