Purchasing Specialist

Job Description

Job Description

Job Title: Purchasing Specialist
Job Description

The Purchasing Specialist manages high-volume purchase order processing and supports end-to-end procurement activities to ensure uninterrupted material availability for production and projects. This role requires meticulous data entry, strong collaboration with cross-functional teams, and proactive communication with suppliers and internal stakeholders to maintain accurate orders, resolve issues, and support continuous improvement in procurement performance.

Responsibilities

• Enter 20–40 purchase orders per day, each containing up to 100–150 lines, accurately and efficiently using manual data entry processes.
• Manage more than 200 purchase order lines weekly in SAP to ensure material availability that supports production schedules and maintains supply continuity across multiple projects.
• Align procurement activities with demand signals, production readiness, and project timelines by partnering closely with engineering, production planning, and warehouse operations.
• Adjust purchase order quantities, delivery dates, and priorities to maintain supply continuity and prevent production delays.
• Maintain and update material master data, including lead times, pricing, and specifications, to support accurate MRP and procurement planning.
• Investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches in collaboration with vendors and internal stakeholders.
• Support the monitoring of supplier performance metrics, including on-time delivery and lead time adherence, to help drive supplier reliability and continuous improvement.
• Track purchasing activity and assist in reporting procurement and supplier performance data for management review.
• Follow established standard work procedures and guidelines to ensure consistency and compliance in purchasing processes.
• Utilize Excel for data entry, tracking, and reporting, and Outlook for professional communication with internal and external contacts.
• Communicate effectively via phone and email with internal teams and suppliers to provide updates on orders, address issues, and ensure adherence to current processes.
• Ensure a high level of attention to detail and data accuracy in all purchasing and documentation activities.
• Multitask and manage time effectively to meet deadlines and handle multiple purchase orders and priorities simultaneously.
• Exhibit a driven attitude, strong work ethic, and willingness to hold individuals accountable to established processes and timelines.

• 5–8 years of purchasing or buying experience, preferably in a high-volume, manufacturing or production-oriented environment.
• Experience working with ERP systems; familiarity with D365 is highly desirable.
• Proficiency with SAP for managing purchase orders and material master data.
• Strong communication skills with the ability to interact professionally with internal stakeholders and external suppliers, providing clear updates on orders and issues.
• Ability to follow standard work procedures and guidelines consistently.
• High level of accuracy and attention to detail in manual data entry and documentation.
• Proficiency in Microsoft Excel for data entry, tracking, and reporting.
• Proficiency in Microsoft Outlook for email and calendar management.
• Ability to multitask, prioritize, and manage time effectively to meet deadlines.
• Demonstrated driven attitude and strong work ethic.
• Confidence in holding internal and external partners accountable to established processes and expectations.

• Experience with D365 ERP is a plus.
• Background in purchasing, purchase orders, and procurement processes in a manufacturing or similar environment.
• Comfort working with large volumes of purchase order lines and manual data entry.
• Ability to collaborate effectively with engineering, production planning, warehouse operations, and finance teams.
• Analytical mindset to support tracking and reporting of procurement and supplier performance data.
• Experience monitoring supplier performance metrics, such as on-time delivery and lead time adherence.

This role operates in a professional, business casual office environment with regular interaction with manufacturing operations. Standard hours are approximately 8:00 AM to 5:00 PM, with some flexibility available. The position is structured as a 6-month contract. The organization is experiencing significant growth and expects to expand substantially over the next 5–10 years, creating future opportunities for development and advancement. There is potential for bonus eligibility twice per year once in a permanent status, and merit reviews that can lead to pay increases, typically effective in July. The work involves extensive use of ERP systems (including SAP and potentially D365), as well as Microsoft Excel and Outlook, and requires sustained focus on detailed manual data entry. The dress code is business casual. Shoes should be casual but must be closed-toe, and steel-toe shoes are required when entering the manufacturing floor for safety.

Job Type & Location

This is a Contract to Hire position based out of Greenfield, IN.

The pay range for this position is $27.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Greenfield,IN.

This position is anticipated to close on Jul 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.