Accounts Payable Manager

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope . Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration , our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

This is the career in medicine that you never knew existed. An exciting and rewarding profession in the field of organ and tissue donation, where you can truly save lives and make a difference every day.

Job Type: Full-time, Exempt.

Work Hours: The workweek for full-time exempt employees is normally considered to be 40 hours; however, greater emphasis is placed on meeting the responsibilities assigned to the position than on working a specified number of hours.

Work Setting: In-person

Travel: Rarely required to travel by personal auto or air to meeting sites and
other locations.

Duties and responsibilities:

• Supervises activities of the Accounts Payable (A/P) team. Responsible for the performance management, hiring, training, and development of all A/P team members.
• Monitor productivity of AP team members.
• Develops and maintains relationships with both internal and external customers while offering unsurpassed customer service.
• Reviews accounts payable documents prepared by A/P team members for accuracy, completeness, and conformance to OneLegacy policies and procedures; authorizes for payment.
• Creates and implements changes to work assignments, methods, or procedures to meet operational needs and improve accuracy and efficiency of the accounts payable system.
• Preparation and filing of 1099s
• Analyzes, resolves and answers complex or difficult problems presented by A/P team members, other OneLegacy staff, or vendors in a timely manner.
• Formulates, recommends, and implements changes to department policy or procedures to ensure the integrity of the accounts payable system. Interprets policy and advise OneLegacy staff of appropriate changes to policies and procedures.
• Recommends modifications to existing systems and implements modifications through coordination with all areas involved in the accounts payable process.
• Ensures accurate entry of transactions to the accounting system.
• Educates OneLegacy staff regarding A/P and travel and expense policies and procedures.
• Educate accounts payable staff regarding coding of expenses as it relates to the cost report.

  13. Ensure credit card policies are followed and cardholders held accountable for following such policies.
  14. Maintain an understanding of the accounts payable coding as it relates to the cost report.
  15. Ensures compliance with all federal and state regulations governing payments to vendors.
  16. Ensures payment compliance with all negotiated contracts and recommends modification to payment terms as appropriate.
  17. Develops and reviews statistical reports designed to monitor A/P activities, anticipates problems, and ensures accurate recording of transactions.
  18. Oversees maintenance of disbursement record retention.
  19. Assists the Controller with projects as needed.

  Secondary Job Functions:
  (Although the following job functions have been identified as “secondary”, any employee capable of performing the “secondary” job functions is expected to do so.)

  1. Produces reports as needed or requested.
  2. Copies and distributes pertinent information to leadership and/or staff.
  3. Attends meetings as required and participate on committees as directed.

Physical Environment/Working Conditions:

Location: Corporate office
Travel: Rarely required to travel by personal auto or air to meeting sites and other locations.
Work Hours: Exempt employees shall be paid an established salary on a bi-weekly basis and are expected to fulfill the duties of their position regardless of hours worked. The Workweek for full-time exempt is normally considered to 40 hours; however, greater emphasis is placed on meeting the responsibilities assigned to the position than on working a specific number of hours. Exempt employees are not eligible to receive overtime compensation. Must be available evenings, holidays and weekends as required
Working Conditions: See ADA Worksheet.

Job Qualifications and Requirements:

Education: Bachelor’s degree in accounting or finance from an accredited four-year college or university preferred.
Experience: A minimum of five years in a Accounts Payable position, including two years of supervisory experience preferred.
Certification/License: OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance.

Salary Range: $100,000 to $130,000

The above salary range represents a general guideline; however, OneLegacy considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.